Job vacancy: Information Governance Officer, Public Health Wales NHS Trust, Cardiff / Wrexham / Swansea

Job summary

Main area

Information Governance Officer

Grade

Band 5

Contract

Permanent

Hours

Full time
Flexible working
Home or remote working

37.5 hours per week

Job ref

028-AC139-0625

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: To be confirmed
Town: Cardiff / Wrexham / Swansea
Salary: £30,420 - £37,030 per annum
Salary period: Yearly
Closing: 30/06/2025 23:59
Interview date: 24/07/2025

Information Governance Officer

Band 5

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Detailed job description and main responsibilities

This is a hybrid role working in a flexible manner but predominantly working from home. However the service is based primarily at Capital Quarter 2 in Cardiff and attendance at the office will be required on a regular but unpredictable basis. The role can also involve travel to other parts of our organisation and may on occasions require overnight stays. For further information or an informal chat please contact the Head of Information Governance, John Lawson on 02920 104307 or apply direct.

Please note that all interviews will be held in person and will take place in our Cardiff office on Thursday 24th July 2025.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person specification

Qualifications

Essential criteria

NVQ Level 6, Degree or equivalent level of experience.
Evidence of continuous professional development.

Desirable criteria

Advanced ECDL.
PRINCE 2 Foundation or equivalent.
BCS Freedom of Information Practitioner’s Certificate or equivalent.

Experience

Essential criteria

Experience of communicating with all levels of professional staff and the public.
Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Demonstrable experience of development and delivery of training programmes to multi-disciplinary audiences.
Experience of operating Microsoft Office Suite including SharePoint.
Experience of producing and presenting management information reports.
Experience of project implementation and monitoring ongoing projects.
Experience of managing finance systems e.g ordering, budget monitoring.
Experience of managing, maintaining and developing systems and procedures.
Experience of implementing administrative policies and procedures.
Experience of applying project management methodologies.

Desirable criteria

Experience of monitoring performance indicators.
Experience of formal minute taking.
Working in an NHS environment.
Experience of using DATIX Management System.
Experience of working with the Freedom of Information Act.

Skills

Essential criteria

Ability to work on own initiative and manage own workload.
Able to organise multi-disciplinary meetings and events.
Excellent management and communication skills and knowledge.
Analysing information from numerous sources.
Advanced IT/keyboard Skills.
Able to delegate responsibility and tasks to ensure delivery to agreed objectives.

Knowledge

Essential criteria

Good knowledge of MS Office Suite.
Thorough understanding of administrative procedures.
Thorough understanding of programme office functions.
Knowledge of filing/data systems including records management.

Desirable criteria

Knowledge and understanding of Public Health Wales.
Microsoft Project.
Knowledge of the Caldicott Principles, Patient Confidentiality, Information Security, WASPI & Information Sharing.
Knowledge of the requirements of the Freedom of Information Act.

Personal Attributes

Essential criteria

Work to deadlines and under pressure.
Ability to work as part of a team.
Work on own initiative.
Good time-keeping.
Respect confidentiality.
Willingness to learn and develop skills.
Flexible approach to work to meet the needs of the service.
Commitment to personal development, in particular to achieving BCS Freedom of Information Practitioner Certificate.

Desirable criteria

Continuing Professional Development.

Other

Essential criteria

Willingness and ability to travel.

Desirable criteria

Ability to carry resources.

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.