Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Microbiology
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
028-AC233-0925
Employer
Public Health Wales NHS Trust
Employer type
NHS
Site
University Hospital of Wales
Town
Penarth
Salary
£25,313 - £26,999 per annum
Salary period
Yearly
Closing
21/09/2025 23:59

Employer heading

Public Health Wales NHS Trust logo

Administrative Assistant

Band 3

 

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Follow us on Facebook, LinkedIn, Twitter and Instagram

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

 


 

 

Job overview

This role is situated within the Microbiology Administration Team, providing support to deliver a consistently high-quality service, promoting excellent customer service and effective working relationships. This is a non-patient facing role and is predominantly at the University Hospital Llandough.

The post holder is required to liaise with colleagues across Public Health Wales and partner organisations, work to deadlines and ensure professional standards are maintained.  The post holder will be expected to perform duties consistent with training, skills and experience, being appropriately responsive to pressures or changes in workload supporting clinical and scientific laboratory staff.

Main duties of the job

The post holder will carry out administrative duties including call handling, a large amount of data entry and may be required to support low level minute taking on occasion.  Training will be provided. 

There may be requirement to provide cover at the University Hospital of Wales Microbiology laboratory infrequently.

Working for our organisation

We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. 

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales.  In a world facing complex health challenges, our work has never been so important. 

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity.  We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person specification

Qualifications

Essential criteria
  • Intermediate IT skills/GCSE/NVQ Level 3 or equivalent experience
Desirable criteria
  • NVQ in Customer Service

Experience

Essential criteria
  • Demonstrable experience in an administrative role
  • Working experience of Microsoft Office Suite
  • Experience of dealing with and recording confidential data
Desirable criteria
  • Experience of working in an NHS environment
  • Experience of using Procurement systems e.g. Oracle
  • Experience of setting up and organisation of meetings using Outlook and Teams

Skills

Essential criteria
  • Excellent written and verbal communication skills
  • Organisation and time management skills
  • Excellent customer service skills
Desirable criteria
  • Minute taking skills

Knowledge

Essential criteria
  • Ability to work in a busy environment
  • Understanding of health and safety in a laboratory environment
  • Good knowledge of MS Office Suite
Desirable criteria
  • Knowledge of Public Health Wales / NHS in Wales
  • Familiarity with medical/scientific practices and terminology

Employer certification / accreditation badges

Final Gold LevelDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.Final Gold Level WelshRefugee Employment NetworkStep into healthHappy to Talk Flexible WorkingArmed Forces CovenantStonewall Top 100 Employers in 2023Employer pledge demonstrating a commitment to change how we think and act about mental healthCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Deborah Charles
Job title
Operational Manager, FW&E Laboratory UHL
Email address
[email protected]
Apply online nowAlert me to similar vacancies