Job vacancy: Screening Pathway Administrator, Public Health Wales NHS Trust, Pontypridd

Job summary

Main area: Administration
Grade: Band 3
Contract: Permanent: Hours worked will be on a rota basis between 07:00 and 20:00, occasional weekend working.
Hours: Full time - 37.5 hours per week (Hours worked will be on a rota basis between 07:00 and 20:00, occasional weekend working.)
Job ref: 028-AC260-1025W

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: DESW
Town: Pontypridd
Salary: £25,313 - £26,999 per annum
Salary period: Yearly
Closing: 26/10/2025 23:59

Screening Pathway Administrator

Band 3

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Detailed job description and main responsibilities

· Accurately input, extract, and update confidential participant information using national and bespoke information systems, ensuring adherence to data protection and information governance standards.

· Process and verify screening clinical and medical information for relevant participant pathways, ensuring compliance with service procedures, data protection and information governance standards.

· Use own judgement to understand previous screening history and identify which screening pathway is applicable in line with standard operating procedures.

· Manage appointment booking, rescheduling or cancellations for clinics.

· Undertake identified checks (Failsafes) to ensure information is in accordance with organisational policy, using complex pathways and algorithms to accurately check against bespoke information technology systems.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

Person specification

Qualifications and Knowledge

Essential criteria

• 5 GCSE A*-D or 9-3 including English Language or equivalent qualification
• NVQ Level 3 or equivalent qualification and/or equivalent level of skills and knowledge
• Willingness to work towards a Diploma in Screening (Level 3)

Desirable criteria

• Knowledge of Healthcare/ Anatomy Physiology/Medical Terminology

Experience

Essential criteria

• Experience of administrative systems and procedures in an office setting

Desirable criteria

• Experience of working within the NHS
• Experience of dealing with the public
• Ongoing evidence of self directed learning and personal study

Skills and Attributes

Essential criteria

• Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word and Excel
• Welsh Language Skills at level 4 or 5 in understanding, speaking, reading, and writing in Welsh
• Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role
• Excellent interpersonal and communication skills
• Excellent organisational skills with the ability to prioritise own workload and work to deadlines
• High level of accuracy and attention to detail
• Ability to work effectively as part of a team to achieve shared goals, contributing ideas and supporting colleagues as needed
• Good levels of literacy and numeracy with the ability to extract and identify relevant clinical data
• Flexible approach to meet the needs of the service

Desirable criteria

• Foundational understanding of screening programmes

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job.

Using a generic application or automated AI application services, such as Lazy Apply or AI Apply, does not usually provide enough personal evidence of your skills and experience relevant to the role. This can make it difficult for us to assess your suitability and will reduce your chances of being shortlisted.

To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert, providing clear evidence and examples to demonstrate how you meet each requirement.

Visa Sponsorship Eligibility

If you require sponsorship under the Skilled Worker or Health and Care Visa routes, please ensure you self‑assess your eligibility for sponsorship for this role before applying.
Check the Skilled Worker visa guidance or Health and Care visa guidance for details on job eligibility, salary, English language, and sponsorship requirements.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.