Job summary
- Main area
- Clinical Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Other
- Job ref
- 028-AC248-1025
- Employer
- Public Health Wales NHS Trust
- Employer type
- NHS
- Site
- Singleton Hospital
- Town
- Swansea
- Salary
- £27,898 - £30,615 per annum (pro rata if part time)
- Salary period
- Yearly
- Closing
- 15/10/2025 23:59
Employer heading

Personal Assistant
Band 4
Welcome to Public Health Wales, the national public health organisation for Wales
Our vision is Working to achieve a healthier future for Wales
To find out more visit Public Health Wales and watch this video about our Strategic Plan
Working together, with trust and respect, to make a difference
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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.
Job overview
We are seeking a full time (37.5 hours) and a part time (15 hours) Personal Assistant to join the Microbiology team based at Singleton Hospital in Swansea. Candidates will need to be enthusiastic, well-motivated and innovative. Have well developed interpersonal and communication skills and an ability to lead and support individual and team working.
Main duties of the job
To provide comprehensive and confidential personal assistant (PA) support to Consultants and other Medical Staff in Microbiology.
The post holder is required to communicate across directorates, with staff and stakeholders and produce a high standard of work to meet deadlines, whilst ensuring compliance with Public Health Wales policies.
Working for our organisation
We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Detailed job description and main responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person specification
Qualifications
Essential criteria
- Word processing to RSA III, NVQ Level 3 or relevant equivalent experience, together with a high level of numeracy and written and spoken English.
- Good standard of general education
Desirable criteria
- ECDL or equivalent
Experience
Essential criteria
- Demonstrable proven experience of working as a PA or equivalent
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Minute taking and recording
- Experience of working autonomously
Desirable criteria
- Audio typing
- Working in an NHS environment
SKILLS
Essential criteria
- Planning and organisational skills
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Strong minute taking skills
Desirable criteria
- Ability to speak Welsh or willingness to learn
Knowledge
Essential criteria
- Working knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data
- Thorough understanding of secretarial procedures
- Working knowledge of filing/data systems including records management
- Knowledge of administrative and organisational procedures
Desirable criteria
- Knowledge of Public Health Wales
- Medical terminology
Personal Attributes
Essential criteria
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time-keeping
- Respect confidentiality
- Willingness to learn and develop skills
- Flexible approach to work
Desirable criteria
- Continued Personal Development
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Rory Robinson
- Job title
- Senior PA to Consultant Microbiologists
- Email address
- [email protected]
- Telephone number
- 01792285053
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