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Job summary

Main area
Diabetic Eye Screening Wales
Grade
Band 4
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week (Hours worked will be between 07:00 and 20:00 with occasional weekend working.)
Job ref
028-AC131-0625
Employer
Public Health Wales NHS Trust
Employer type
NHS
Site
Diabetic Eye Screening Wales
Town
Treforest
Salary
£26,928 - £29,551 per annum
Salary period
Yearly
Closing
15/06/2025 23:59
Interview date
24/06/2025

Employer heading

Public Health Wales NHS Trust logo

Personal Assistant to Head of Programme

Band 4

 

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

 


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

 

Job overview

We are seeking a Personal Assistant to join the team at Diabetic Eye Screening Wales, based in Treforest. Candidates will need to be enthusiastic, well-motivated and innovative. Have well developed interpersonal and communication skills and an ability to lead and support individual and team working. 

Main duties of the job

To provide comprehensive and confidential personal assistant (PA) support to the Head of Programme for Diabetic Eye Screening Wales.

The post holder is required to communicate across directorates, with staff and stakeholders and produce a high standard of work to meet deadlines, whilst ensuring compliance with Public Health Wales policies. 

Working for our organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

 

Detailed job description and main responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Person specification

Qualifications

Essential criteria
  • Word processing to RSA III, NVQ Level 3 or relevant equivalent experience
  • Educated to GCSE/O Level standard or equivalent

Experience

Essential criteria
  • Demonstrable proven experience of working as a PA or equivalent
  • Minute taking and recording
  • Electronic Diary Management
  • Experience of Microsoft Applications
Desirable criteria
  • Screening Division knowledge and structure
  • Working in an NHS environment

Skills

Essential criteria
  • Planning and organisational skills/prioritising workload
  • Excellent communication skills
  • Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
Desirable criteria
  • Ability to speak Welsh or willingness to learn

Knowledge

Essential criteria
  • Awareness of policies and procedures relating to dealing with confidential data

Personal Attributes

Essential criteria
  • Ability to work to deadlines and under pressure
  • Ability to work within a team and using own initiative
  • Respect confidentiality
  • Willingness to learn and develop skills
  • Willingness to work across sites
Desirable criteria
  • Flexible in commitment to the role

Employer certification / accreditation badges

Final Gold LevelDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.Final Gold Level WelshRefugee Employment NetworkStep into healthHappy to Talk Flexible WorkingArmed Forces CovenantStonewall Top 100 Employers in 2023Employer pledge demonstrating a commitment to change how we think and act about mental healthCore principlesPrentisiaethau Apprenticeships

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Emma Davies
Job title
Programme Stakeholder Lead
Email address
[email protected]
Telephone number
07736442494
Additional information

 

Kate Morgan

Head of Programme

Diabetic Eye Screening Wales

[email protected]

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