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Job summary

Main area
Acute Physicians/SDEC
Grade
Band 3
Contract
9 months (Fixed term /secondment until 20.09.2026)
Hours
Part time - 26.25 hours per week
Job ref
100-AC363-1225
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Glangwili General Hospital
Town
Carmarthen
Salary
£25,313 - £26,999 per annum pro rata
Salary period
Yearly
Closing
15/01/2026 23:59

Employer heading

Hywel Dda University Health Board logo

Clinical Secretary

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

This post is a Fixed Term/ Secondment until  20.09.2026.

If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

This is an exciting opportunity to join the Acute Physician/SDEC Team at Glangwili General Hospital.  Applications are invited from efficient and suitably qualified individuals for the post of a part time Band 3 Clinical Secretary, within the Acute Physician/SDEC Team based at Glangwili General Hospital, Carmarthen on a fixed term basis to September 2026.

Main duties of the job

Working 26.25 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.

You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board’s patient database system.  You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work.  You must be able to work on your own initiative, use tact and diplomacy where appropriate and possess excellent communication skills. 

Experience of Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills (including audio typing skills)is essential. The ability to speak Welsh is desirable, but not essential.

 

 

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 22/01/2026.

Person specification

Qualifications and Knowledge

Essential criteria
  • General standard of education; 5 GCSE’s or equivalent.
  • Level 3 qualification e.g. A Levels or equivalent experience.
  • Willing to undergo departmental training and improve knowledge and skills through further training.
Desirable criteria
  • ECDL

Experience

Essential criteria
  • Previous experience of working in an administrative / office environment.
  • Experience in minute taking and organising meetings and events
  • Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines
  • Experience of data entry and maintaining spreadsheets
  • Experience of dealing with public, health care professionals and health board staff at all levels
  • Working within a team environment.
Desirable criteria
  • Experience of working within NHS
  • Experience of managing equipment or resources required for services.

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Circumstances

Essential criteria
  • Flexible approach to the needs of the service

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegDisability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Sue Roohi
Job title
Medical Secretary Coordinator
Email address
[email protected]
Telephone number
01267 283273
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