Job overview

We are seeking an experienced Personal Assistant to work with a small team of PAs to support the Mental Health and Learning Disabilities Clinical Care Group, Adult Inpatient and Older Adult Senior Management Team. 

The role requires the successful candidate to provide support to the Senior Management team across a full range of their responsibilities, acting as the main channel of communication. 

The post holder will work in partnership as required with other Personal Assistants to provide a comprehensive range of secretarial and administrative services, and a consistently high standard ensuring professionalism, quality and integrity.

Main duties of the job

The successful candidate will require a high level of adaptability and have a flexible approach to work. The base location will be at St David's Park, Carmarthen.

Complex diary management is a part of the role which will include being able to analyse requirements and prioritise at very short notice. 

We require someone who is enthusiastic and motivated and able to work to a very high standard of accuracy. An exceptional eye for detail and excellent organisational skills are essential for this role and the successful candidate will be expected to demonstrate initiative in planning their own workload in a way that supports the work of the Senior Management team.

Excellent communication skills are also essential to enable you to respond professionally; you will be required to develop effective relationships with a wide range of staff. 

An essential element of the role is comprehensive minute taking, as is the preparation of draft agendas and action plans. We are therefore looking for candidates who have experience in these areas.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services