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Job summary

Main area
Band 4
9 months (Fixed Term)
18.75 hours per week (Part Time 18.75 hours per week)
Job ref
Hywel Dda University Health Board
Employer type
Glangwili General Hospital
£21,892 - £24,157 per annum
Salary period
21/01/2021 23:59
Interview date

Employer heading

Hywel Dda University Health Board logo

Medical Secretary

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

The Health Board has a clear duty of care to protect its employees’ health and safety at work and this includes understanding if they are at extra risk due to the Covid-19 virus. Conditional offers of employment for all vacancies are subject to a COVID19 risk assessment for your own health, safety and wellbeing. The risk assessment will take place during your pre-employment Occupational Health checks.  You are encouraged to consider whether you are a higher risk of developing more serious symptoms if you come in contact with the Covid-19 virus prior to submitting your application.

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


Applications are invited from enthusiastic, innovative, motivated and suitably qualified individuals for the role of a fixed term (9 months) part time (18.75 hours) Band 4, Medical Secretary within the Paediatric Department based at Glangwili General Hospital .

The successful candidate will undertake a wide-range of duties including receipt and distribution of mail, audio transcription and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board’s patient database system.

You will be expected to demonstrate excellent organisational skills and be flexible and adaptable in your approach to work. You must be able to work on your own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.

Experience of a range of IT systems / packages coupled with proven secretarial skills and previous experience is essential. Applicants will need to demonstrate that they have experience within a Medical Secretary / Administrative role. Experience of Data Entry using Excel Spreadsheets would also be advantageous.

An understanding of confidentiality is essential. Experience of working within the NHS as well as knowledge of Health Board Systems is desirable, but an enthusiastic attitude and willingness to learn is also very important. The applicants would ideally possess RSA/OCR III or have equivalent demonstrable experience of working as a Medical Secretary, or in an a busy administrative / office environment with a good understanding of medical terminology.

The successful candidate will be required to provide administrative support for the delivery of a quality comprehensive service to the Consultants. The role may involve periodically travelling to and working across other sites within the Directorate in support of service delivery.

The ability to speak Welsh is desirable for this post; English and /or Welsh speakers are equally welcome to apply.

Interviews will be held on 2nd February 2021



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Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Tracey Gale
Job title
Directorate Support Manager
Email address
Telephone number
07811 711596
Additional information

Email preferred

Apply online now