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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
100-AC249-0826
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Withybush General Hospital,
Town
Haverfordwest
Salary
£26,813 - £27,890 Per annum Pro rata
Salary period
Yearly
Closing
16/09/2026 23:59
Interview date
29/09/2026

Employer heading

Hywel Dda University Health Board logo

Administrative Officer Nursing Professional Standards & Workforce Team

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.

Job overview

The Nursing Professional Standards and Workforce Team is seeking an administrator for 30 hours a week. 

As part of corporate nursing, you will be providing administrative support to the Assistant Director of Nursing and Heads of Nursing based in the team and working closely with the Business Support Manager. 

The Nursing Professional Standards & Workforce Team have offices in Carmarthen and Haverfordwest and you will be able to work flexible hours across the week at either location. There will also be an opportunity for some of these hours to be worked from home.

As an Administrative Officer, you will play an important role in supporting the department by providing a high-quality administrative and secretarial service. Working both independently and as part of a wider team, you will help ensure the smooth day-to-day running, while always maintaining professionalism and confidentiality.

Main duties of the job

You will use a variety of IT systems and software packages, including Microsoft Word, Excel and Teams, to support a range of administrative activities. This role involves communicating with colleagues across a large team who support nursing workforce planning, regulation, education and training, so strong communication and organisational skills are essential.

Your day-to-day duties will include arranging meetings and appointments, helping to organise events, maintaining accurate records and databases, and supporting meetings by preparing agendas, taking minutes and monitoring action points. You will also assist with general office administration, including document management, photocopying and ordering supplies through Oracle and other procurement systems.

This is a varied and rewarding role that would suit someone who is organised, proactive and enjoys providing excellent administrative support in a busy and supportive team environment.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 99 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on  29/09/2026

Person specification

Qualification and Knowledege

Essential criteria
  • Level 3 qualification (e.g. A levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
Desirable criteria
  • Knowledge of Medical/Healthcare Terminology

Experience

Essential criteria
  • Experience of working in an administrative / office environment
  • Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
  • Familiar and confident using email and searching the internet
Desirable criteria
  • Experience of working in a multidisciplinary team.

Other

Essential criteria
  • Flexible approach to needs of the service
Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegDisability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Catherine Thomas
Job title
Business Support Manager
Email address
[email protected]
Telephone number
07974440473
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