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Job summary

Main area
Administrative Services
Grade
Band 3
Contract
Permanent
Hours
Part time - 24 hours per week
Job ref
100-AC152-0625
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Sealyham Building, Withybush Hospital
Town
Haverfordwest
Salary
£24,433 - £26,060 per annum pro rata
Salary period
Yearly
Closing
16/06/2025 23:59
Interview date
25/06/2025

Employer heading

Hywel Dda University Health Board logo

Clinical Secretary

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Job overview

This is an exciting opportunity to join the Specialist Palliative Care Team (SPCT) in Pembrokeshire.  Applications are invited from efficient and suitably qualified individuals for the post of Clinical Secretary.

Working 24 hours per week (0.64 WTE), the successful candidate will be required to support the delivery of a comprehensive secretarial service to the Consultant, Speciality Doctor and Clinical Nurse Specialist team. 

Main duties of the job

You will undertake a wide-range of secretarial duties including (but not limited to) receipt and distribution of mail, audio transcription, which entails typing of highly sensitive letters and reports, in addition to utilising Health Board patient database systems.  You will be required to collect and compile data for monthly reports, prepare nursing documentation packs, order office supplies and maintain a tidy, efficient office space. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work.  You must be able to work on your own initiative, as well as part of a multi-disciplinary team.

Due to the nature of the speciality, you will possess excellent communication skills, demonstrating compassionate care at all times and act as front of house for the SPCT. 

Experience of Microsoft packages, coupled with proven secretarial skills are essential for this post.  

Base: Sealyham Building, Withybush Hospital, Haverfordwest SA61 2PZ

Working for our organisation

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire,  Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

 

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 25/6/25

Person specification

Qualifications & Knowledge

Essential criteria
  • General standard of education; 5 GCSE’s or equivalent.
  • Level 3 qualification e.g. A Levels or equivalent experience.
  • Willing to undergo departmental training and improve knowledge and skills through further training.
Desirable criteria
  • ECDL

Experience

Essential criteria
  • Previous experience of working in an administrative / office environment.
  • Experience in minute taking and organising meetings and events
  • Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines.
  • Experience of data entry and maintaining spreadsheets.
  • Experience of dealing with public, health care professionals and health board staff at all levels.
  • Working within a team environment
Desirable criteria
  • Experience of working within NHS.
  • Experience of managing equipment or resources required for services

Circumstances

Essential criteria
  • Flexible approach to the needs of the service

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Natalie Sheppard
Job title
Clinical Secretary
Email address
[email protected]
Telephone number
01437 773913
Additional information

For an informal discussion or a visit to the team please contact Natalie Sheppard on 01437 773913

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