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Job summary

Main area
Clinical Audit
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
Full Time 37.5 hours per week, but will consider part time working
Job ref
100-AC214-0725
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Withybush General Hospital
Town
Haverfordwest
Salary
£25,313 - £26,999 per annum (pro rata if part time)
Salary period
Yearly
Closing
20/08/2025 23:59
Interview date
29/08/2025

Employer heading

Hywel Dda University Health Board logo

Clinical Audit Assistant

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

We are seeking to appoint an enthusiastic, hardworking and organised individual to be a part of the Clinical Audit Team. You will become a core member of staff within a friendly and supportive team, enabling the promotion and support of clinical audit activity throughout the Health Board. The Post Holder will play a key role in helping the organisation drive forward improvements in quality and the care that our patients receive. 

The Clinical Audit Department is a small team with offices located at each of the 4 acute hospitals. The Team offers a friendly and supportive environment and we meet regularly to discuss and share ideas. We are a long standing and well established team within the Health Board. The Team is administrative in nature but there are many opportunities to engage with staff at all levels and across the whole of the organisation. We focus on a core programme of work which can be highly varied and we are always keen to explore new ways of working.

Main duties of the job

The successful applicant will need to be self-motivated and hard working with a readiness to learn about the role of the Clinical Audit Department and wider quality agenda.   Previous experience of working within an administrative, secretarial or similar role will provide you with a firm foundation although knowledge and skills from other areas are welcome additions to our diverse team.

Clinical Audit is a small specialised field and support and training are offered to all new team members.

You will need to be able to demonstrate practical knowledge and experience of working with databases, spreadsheets and other software. You will have good interpersonal and communication skills, and will be organised and an excellent team player. An ability to pay close attention to detail is essential and a key part of the role.

As a Clinical Audit Assistant you will provide an array of administrative support for a large variety of projects. Working with senior staff the postholder will provide support for clinicians ensuring that quality improvement is at the heart of every project.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 29/08/25

Person specification

Experience

Essential criteria
  • Experience of working within a secretarial/administrative setting
  • Experience of working with database and spreadsheet information systems including mailmerge
  • Data entry and basic data analysis experience
Desirable criteria
  • Experience of working within the NHS
  • Experience of working within a Clinical Audit, Clinical Effectiveness or Governance department

Qualifications and Knowledge

Essential criteria
  • NVQ Level 3 or at least three A Levels or equivalent experience
  • Office 365 qualification or equivalent experience
Desirable criteria
  • Any additional & relevant qualifications e.g Word processing, Microsoft Office
  • “Improving Quality Together” at Bronze level
  • Knowledge of Clinical Audit
  • Knowledge and understanding of medical terminology

Other

Essential criteria
  • Ability to travel between sites in a timely manner and to external venues

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Carol Williams
Job title
Deputy Clinical Audit Manager
Email address
[email protected]
Telephone number
07929 655660
Additional information

Ian Bebb, Clinical Audit Manager Tel: 07805 850295/ [email protected]

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