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Job summary

Main area
Occupational Health Administration Manager
Grade
Band 5
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
100-AC150-0625
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Withybush General Hospital
Town
Haverfordwest
Salary
£30,420 - £37,030 per annum pro rata
Salary period
Yearly
Closing
18/06/2025 23:59
Interview date
03/07/2025

Employer heading

Hywel Dda University Health Board logo

Administration Manager Occupational Health

Band 5

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Job overview

This is an exciting opportunity to join the Occupational Health Service Team as our Office Manager.

We are looking for an enthusiastic, proactive and experienced Office Manager to be responsible for the day to day management of an allocated group of administrative staff within the Occupational Health Service.

Main duties of the job

The post holder will be responsible for co-ordinating the day to day management of the Occupational Health Administrative Team in a professional, efficient and confidential manner. 

The successful post holder will support the Multidisciplinary Team in managing all correspondence,  including emails and action logs and be an integral part of supporting service delivery. 

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire,  Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

 

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Detailed job description and main responsibilities

Hywel Dda University Health Board is a values driven organisation. The post holder is expected to uphold our values of dignity, respect, fairness, integrity, honesty, openness and caring, kindness & compassion underpin a behaviour framework which are supported by our organisational values of -

Putting people at the heart of everything we do.

Working together to be the best we can be.

Striving to deliver & develop excellent services.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. 

Interviews will be held on 03/07/2025

Person specification

Qualifications and Knowledge

Essential criteria
  • Degree in a relevant subject or an extensive equivalent level of experience in business administration
  • Fully proficient in the use of IT software packages
Desirable criteria
  • Knowledge of NHS processes
  • Project Management qualification

Experience

Essential criteria
  • Significant experience in a secretarial/administrative role
  • Supervisory and/or managerial experience
  • Awareness of data protection and confidentiality
  • Evidence of report writing and excellent organisational and planning skills
  • Proven track record of change management
  • Experience of working within an Occupational Health setting

Other

Essential criteria
  • Ability to travel between sites in a timely manner as demanded by the role
  • Flexible approach to the needs of the Service
Desirable criteria
  • Welsh Speaker (level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Karen Ryan
Job title
Head of Occupational Health Service
Email address
[email protected]
Telephone number
03003039674
Additional information

Jacqueline Arundel Senior Occupational Health Nurse Advisor 

[email protected]

Telephone number 03003039674

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