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Job summary

Main area
Unscheduled Care
Grade
Band 4
Contract
11 months (Fixed term/secondment until 20.07.2026)
Hours
Part time - 15 hours per week (Working days to be agreed)
Job ref
100-AC235-0825
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Withybush General Hospital
Town
Haverfordwest
Salary
£27,898 - £30,615 per annum (pro rata if part time)
Salary period
Yearly
Closing
25/08/2025 23:59
Interview date
05/09/2025

Employer heading

Hywel Dda University Health Board logo

Unscheduled Care Rota Co-ordinator

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

This post is a Fixed Term/ Secondment until  20.07.2026. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

The successful candidate will work proactively in the organisation sourcing locum cover and ensuring that service managers, clinical leads and directors and other services are kept up to date of gaps.  Where appropriate, the site escalation process should be followed through the management system.

They will also ensure the completion of the administration involved in the provision of locum cover. This includes booking accommodation, notifying switchboard and departments. 

Main duties of the job

The successful applicant will be working closely with the Medical Workforce team to ensure that all NHS Locums have the appropriate pre-employment checks in place.

They will work with the Client Relationship Manager (Medacs) regarding agency requirements and coordinating the AG1 agency approval process for the site.

They will support the recruitment process with using the TRAC system and setting up interviews.

Use the Intrepid online system to review all leave applications and ensure that there are adequate staffing levels through assessing team strengths.

Identify any areas for potential improvement and to suggest ways in which this can be achieved. 

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on  05.09.2025

Person specification

Qualifications & Knowledge

Essential criteria
  • Educated to HND Level (QCF Level 4) or demonstrable equivalent experience

Experience

Essential criteria
  • Previous experience of working in the NHS
  • Previous experience of working within a high pressure environment
Desirable criteria
  • Knowledge of Rotas and EWTD/ New Deal

Other

Essential criteria
  • Ability to travel between sites in a timely manner
  • Flexible approach to needs of the service
Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Anne-Marie McCarthy
Job title
Service Support Manager, Unscheduled Care
Email address
[email protected]
Telephone number
01437 772420
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