Job summary
- Main area
- Outpatient Services
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 209-A-25-7207703
- Employer
- East Cheshire NHS Trust
- Employer type
- NHS
- Site
- Macclesfield District
- Town
- Victoria Road, Macclesfield
- Salary
- £29,970 - £36,483 per annum
- Salary period
- Yearly
- Closing
- 26/06/2025 23:59
Employer heading
Health Records and Prep Supervisor (Internal Only)
NHS AfC: Band 5
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
Job overview
**This position is open to staff working at the Trust in the ‘ECT Family’ this includes current East Cheshire NHS Trust employees, both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.**
An exciting opportunity has arose in the Health Records Library for a Health records and Prep Supervisor.
As a Health Records Library and Prep Supervisor there is a responsibility to support the service and operational manager(s) in effectively managing the overall Health records Library. The role will be fundamental in the day to day running to ensure that all clinics have the notes ready for clinic and the resource to complete the task required. The role will manage the administrative teams on a day to day basis ensuring implementation of changes to ensure a clear operational streamlined approach is delivered to the team supported by standard operational procedures.
Hours per week: 37.5
Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.
Main duties of the job
The role will have overrall responsibility of the Health Records Libary to ensure dealines are met and resourse and staff is adequate to run the service.
The Supervisor role will be required to do all aspect within thier remit to perform all HR aspects for the team. The supervisor will also be required to answer both written and verbal complaints and ensure resolution. The role will require a openness to change in line with the Trust and have a good understanding on retention of records .
The Supervisor will need to have excellent communication skills, attention to detail and adaptability .
Working for our organisation
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Detailed job description and main responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person specification
Qualifications
Essential criteria
- Educated to degree level or equivalent.
- Possess a level of experience usually gained in the NHS or Public Sector employment.
Desirable criteria
- ECDL (European Computer Driving Licence)
Knowledge & Skills
Essential criteria
- Awareness of current NHS priorities and targets in particular outpatient targets and Choose and Book agenda.
- Current detailed knowledge of NHS PMS/Choose and Book including clinic set up and clinic management.
- Understanding of confidentiality and the Data Protection Act 1998
- Knowledge of relevant NHS/Health and Safety policies and legislation
- Sound knowledge of capacity and utilisation management
- Ability to work to and deliver deadlines
- Ability to plan and manage change
- Advanced Computer Literacy
- Ability to prioritise/manage a diverse and heavy workload and the workload of others.
Experience
Essential criteria
- Experience of the hospital environment and outpatient booking processes
- Supervisory/staff management experience
- Experience of instructing/training others
- Operational experience of running a fully managed call centre function.
Specific Job Requirement
Essential criteria
- Excellent communication and inter-personal skills
- Attention to detail.
- Team Player
- Flexibility
- Able to work on own initiative
Other Role Requirements
Essential criteria
- Please refer to the Job Description and Person Specification for further details.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Katie Hankinson
- Job title
- Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 01625 663761
If you have problems applying, contact
- Address
-
East Cheshire NHS Trust
Macclesfield District General Hospital
Victoria Road
Macclesfield
Cheshire
SK10 3BL
- Telephone
- 01625 656510
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