Job overview

This vacancy is currently open only to colleagues already employed within the NHS in Cornwall or the Isles of Scilly. Eligible applicants must be employed by one of the following organisations:

• Cornwall Partnership NHS Foundation Trust

• Royal Cornwall Hospitals NHS Trust

• Cornwall and Isles of Scilly Integrated Care Board

Applications from outside these organisations cannot be considered at this time.

We are looking for an exceptional Executive Assistant to provide high-level support to our Executive Directors and Trust Secretariat. You will have proven experience as a PA or EA at director/senior manager level, with excellent organisational and IT skills, the ability to prioritise effectively, and confidence in working under pressure to tight deadlines.

You will take responsibility for managing all aspects of Board and committee-level meetings, including agenda planning, accurate minute taking and action tracking. Additional duties include complex diary management, liaising with a wide range of internal and external stakeholders, and contributing to the smooth and professional running of the Corporate Secretariat.

Reporting to the Deputy Company Secretary, you will work as part of a supportive and high-performing team and may be asked to provide cover for other Directors when required.

Main duties of the job

To provide a high calibre, comprehensive secretarial service, executive and administrative support to an executive director.

 To provide all aspects of administration to trust board committees, sub committee, or groups within the trust as identified by the trust secretary.

The post-holder is required to manage their day-to-day workload and use their initiative without supervision which will require informed judgement, excellent organisational and communication skills and the ability to multi-task and prioritise competing demands.

The post contains a range of duties and the majority of the work is undertaken at the post holder’s own initiative.  This role involves dealing with highly confidential and sensitive information.

To ensure the director is comprehensively briefed on all matters of importance but protected from inappropriate matters and problems.

Working for our organisation

We’re an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly.  We deliver community and hospital-based care to improve people’s physical and mental health.  We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us.  As part of the team, you’ll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 4,000 people make up the Trust.  This includes doctors, nurses, therapists, plus admin and support staff.

We work in people’s homes, in community clinics and bases.  Some staff work from one of our 13 community hospitals.  Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live her.  A third of people who live in Cornwall are supported by acute hospital services in Devon.  As a result, we also work closely with our partners in Devon.  In the summer, and during other holidays lots of people choose to visit the area.  This increase the numbers of people who use out services.