Job vacancy: Team Coordinator / Medical Secretary, Royal Cornwall Hospitals NHS Trust, Truro

Job summary

Main area

Stroke, Eldercare, Neuro Rehab

Grade

Band 4

Contract

Permanent

Hours

Part time
Home or remote working

15 hours per week (Thursday & Friday, possibility of some remote working.)

Job ref

156-6245101

Employer: Royal Cornwall Hospitals NHS Trust
Employer type: NHS
Site: Royal Cornwall Hospital
Town: Truro
Salary: £25,147 - £27,596 pro rata
Salary period: Yearly
Closing: 09/05/2024 23:59

Team Coordinator / Medical Secretary

Band 4

Detailed job description and main responsibilities

Manage day-to-day the administrative team ensuring workflow and output is managed to meet Trust targets, escalating poor performance to the CAL.

Deliver an effective development review structure that ensures all individuals receive an annual review against NHS KSF Core Competency Standards.

Manage sickness absence and attendance to include, recording and reporting all absences ensuring that self-certification or GP certification of sickness absence is received and appropriately held on personnel files, undertaking back to work interviews.

Participate sickness absence management meetings with staff whose attendance give cause for concern or exceed the Trust absence management targets.

Participate in the recruitment, selection, and induction process of new staff within the paediatric team in line with Trust policy, including local induction into relevant departments.

Responsible for ensuring that all team members receive mandatory training.

Ensure acceptable levels of cover during planned periods of absence.

Person specification

Qualifications

Essential criteria

Educated to GCSE in English language and maths Grade A to C or equivalent

Desirable criteria

Working towards management qualification

Experience

Essential criteria

Significant experience of working in a medical secretary role – NHS or private sector.

Desirable criteria

Experience of staff supervision

Practical Skills

Essential criteria

Excellent working knowledge and use of IT systems used within the hospital eg. PAS, Maxims, Dragon Workflow Manager & other IT applications such as Microsoft Office

Due to the high volume of applications we receive we are unable to inform candidates in writing if they have been unsuccessful at the shortlisting stage. Therefore if you have not received a reply within 21 days of the closing date you must assume that, on this occasion your application has been unsuccessful. By logging into your account on the website, this may provide you further information on the status of your application. If you wish to obtain feedback regarding your application, you will need to telephone the manager of the post which will be detailed in the vacancy advert.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK.

It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants.

Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge.

Should you be unsuccessful at interview, please be aware that your job application and related documents will be retained confidentially for a period of 12 months.

Benefits include optional pension and life assurance. The Trust has a dedicated Childcare Co-ordination Team who can support and advise staff on childcare related issues.

We are committed to ensuring our staff are developed, engaged and supported to work in different ways to support a changing environment in which we operate and deliver services

The Royal Cornwall Hospitals Trust is a non-smoking organisation. Smoking will not be permitted on any of the sites.

Should you require an alternative format of this application form (such as Braille, audio or large print), please telephone 01872 255755

In submitting an application form, you authorise Royal Cornwall Hospitals NHS Trust to confirm any previous NHS service details via the Electronic Staff Record Inter Authority Transfer process should you be appointed to the post.

COVID-19 Vaccinations

Update – NHS employees/applicants of frontline posts at the Royal Cornwall Trust are no longer required to be fully vaccinated against COVID by 1 April 2022. This is pending the public consultation and Parliamentary review announced by the government. We may however request immunisation status but this will not impact working with the Trust

Royal Cornwall Hospital is an Equal Opportunities employer.

IMPORTANT INFORMATION: please read the "guidance notes for applicants" document at the bottom of the screen before applying for this position.

If you are successful at the shortlisting stage of the recruitment process you will be contacted via e-mail to advise you to book your interview slot.