Job summary
- Main area
- Anaesthetic Admin Staff - 200235
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (Maternity cover)
- Hours
- Part time
- Job share
- Flexible working
- Job ref
- 262-A-25-7365711
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Cumberland Infirmary
- Town
- Carlisle
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 03/09/2025 23:59
Employer heading
Theatres Administrator
NHS AfC: Band 4
Job overview
Provide administration support to the medical and operational body of the anaesthetic department at the Cumberland Infirmary. The role is required to maintain rota management across anaesthetics, ITU, maternity and on call and also support theatre scheduling and allocations for the site, in support of the Theatre Scheduling Lead.
Main duties of the job
· Maintain anaesthetic rotas for the Cumberland Infirmary anaesthetic department, including ITU, maternity and on call.
· Provide first point of contact for patients, relatives, GPs, hospital staff and other professional bodies for written and telephone enquiries on behalf of the consultants and their team. Establish validity and priority of the contact, reducing the consultants / team’s administrative workload where possible.
· Liaise with Theatre Clinical Leads and Day Case team as appropriate to review scheduled and booked lists, to ensure they are in line with booking standard operating procedures and mitigate any concerns ahead of the scheduled date.
· Input information onto the patient information system as required, ensuring accurate data input into all computerised systems.
· Input information onto theatre system promptly to ensure theatre is allocated, prepared and finalised for correct procedure. Produce and distribute theatre lists and arrange for all other associated aspects of the procedure.
· Organise extra theatre list / consultant anaesthetist as required liaising with Service Manager and Clinical Leads.
· Working with the administration manager/rota coordinator and College Tutor to ensure that the Doctors in Training rotas are compiled in accordance to their training needs, covering gaps as and when required.
· Allocate sessions in the operating management system from rotas
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time':
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
· Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
· If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro – Tel: 0300 123 1999, or email: [email protected]
Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website
Please note the cost of the DBS check is increasing from 2nd December and the new cost will be
Standard DBS check £21.50, Enhanced DBS check £49.50 + any admin costs.
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person specification
Qualifications
Essential criteria
- GCSE English language (minimum grade C) or equivalent.
- NVQ3 in Business Administration or equivalent.
Knowledge and Experience
Essential criteria
- Medical secretarial duties.
- Medical audio typing.
- Medical word processing.
- Operating word processing and computer packages.
Desirable criteria
- NCIC local electronic patient record / Information systems.
Skills and Aptitudes
Essential criteria
- Computer literate
- Medical terminology
- Microsoft Office
- Patient Information Systems or equivalent
- Understanding of the requirements of the General Data Protection Act (2018), Freedom of Information Act, access to health records and defensible documentation, health and safety legislation, and their application in the workplace
- Understanding of clinical rosters
- Equality issues.
other Requirements
Essential criteria
- Effective communication and interpersonal skills.
- Able to analyse complex facts or situations.
- Able to use initiative appropriately within team environment
- Able to work without supervision.
- Ability to organise and prioritise workload to meet deadlines
- Empathetic
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rachel Jamieson
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 07554437756
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