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Job summary

Main area
Procurement - 202100
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
262-A-25-7534501
Employer
North Cumbria Integrated Care NHS Foundation Trust
Employer type
NHS
Site
Cumberland Infirmary
Town
Carlisle
Salary
£27,485 - £30,162 Per Annum pro rata
Salary period
Yearly
Closing
14/11/2025 23:59
North Cumbria Integrated Care NHS Foundation Trust logo

Materials Management - Team Leader *Internal applicants only*

NHS AfC: Band 4

Job overview

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES
We are excited to announce a rewarding opportunity to be a Theatre Team Leader within the Theatre Materials Management Team at North Cumbria Integrated Care NHS Foundation Trust, based at Cumberland Infirmary, Carlisle. The post provides day to day support to a small team who are based in Theatre across the two acute sites of Cumberland Infirmary, Carlisle and West Cumberland Hospital, Whitehaven. 
 
The post will ensure a timely and effective Theatre top-up service provided by the logistics team, analysing usage trends, developing and implementing efficiencies across the service, and developing relationships with clinical staff to discuss and implement service improvement.  
 
The postholder will assist the Operational Supply Chain Manager with the achievement of departmental service and targets, ensuring the right products are available for clinical staff, in the right place, at the right time. 
 
To supervise, coach and develop the team to ensure high standards of performance, quality and courtesy are achieved and maintained.

To act as an ambassador for the department, influence end users’ and ensure all queries and complaints are dealt with effectively and within a professional and positive way.

Main duties of the job

Main Duties

Supervise and organise the workload and motivate a customer facing Materials Management team to provide a professional supply chain and logistics service across Theatres across Cumberland Infirmary, Carlisle and West Cumberland Hospital, Whitehaven. 

Lead in the implementation and maintenance of a materials managed service, undertaking the day-to-day ordering activity on behalf of the customer.

Replenishing goods at ward and departmental level using bar code systems as appropriate. Receive, check and put away deliveries ordered via the materials management service. 

General tidiness of store areas will form part of a supervisor’s review of the team member’s areas.

Carrying out quarterly reviews with appropriate theatre / department leads, using system information to illustrate spending patterns identifying products and stock levels.

Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision.

Act as a ‘Super User’ for Materials Management systems and processes.

Keep all associated paperwork regularly updated in line with code and location changes.

Assist with the provision of cover to other areas of the Materials Management Team when necessary, ensuring this is adequate in times of leave and sickness.

Ensure compliance with Trust Standing Financial Instruction and policies.

Working for our organisation

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria.  The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time':

  • Being a clinically led organisation
  • Quality and safety at the heart of our Trust
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.  

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. 

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. 

Disclosure and Barring Service: 

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

 

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

 

Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment. 

 

NCIC can offer successful future employees the following benefits: 

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems 

*Subject to eligibility 

Important Information 

Please ensure that you document evidence of meeting all the essential criteria in the supporting information. 

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. 

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person specification

Qualifications

Essential criteria
  • GCSE level Mathematics and English or equivalent
  • NVQ Level 3 Qualification
  • Working towards Institute of Supply Chain Management Course (Level 3 or above) qualification or equivalent
  • Relevant experience in logistics / supply chain environment
  • Continued professional development of Procurement and/or Business-related courses
Desirable criteria
  • EBSM/ILM Supervisory qualification or equivalent

Knowledge & Experience

Essential criteria
  • Experience of working within a customer facing environment.
  • Experience of day-to-day supervising and co-ordination and support development of staff.
  • Experience of procure 2 pay (P2P) such as Oracle and Inventory Management Systems.
  • Experience of engagement with clinical and non- clinical stakeholders at different levels both internally and externally.
Desirable criteria
  • Involvement in NHS Logistics / Inventory Management
  • Ability to understand NHS issues and operational activities.
  • Experience of working in both private and public sector organisations.

Skills & Ability

Essential criteria
  • Excellent verbal and written communication skills.
  • Computer literate with detailed knowledge of basic computer packages including Microsoft Word,
  • Excel and Internet based systems
  • Ability to analyse complex information, interpret in a clear, comprehensive format.
  • Ability to use own initiative and ability to prioritise and problem solve.
  • Strong Interpersonal skills, negotiation skills, influential and assertive with tactand diplomacy.
  • Customer orientated
Desirable criteria
  • Demonstrable experience of leading or being involved in the implementation of change

Personal Qualities

Essential criteria
  • Ability to travel as required
  • Confidence to establish positive working relationships with key stakeholders at all levels.
Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveArmed Forces Covenant (Silver Award)Mindful employer. Being positive about mental health.Disability confident employerBetter Health - SilverFair Train Silver StandardStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Kathryn Howarth
Job title
Acting Head of Service, Procurement
Email address
[email protected]
Telephone number
01229402970
Additional information

Andrea Rawlinson 

Deputy Integrated Procurement Manager 

[email protected] 

Tel: 01229402970

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