The post holder will undertake the duties of Authorised Person/Responsible Person as required. 

Act as the Estates Divisions operational services specialist advising on, producing, and maintaining a range a range of Trust-Wide / One LSC Estates policies and  procedures that reflect the requirements of the regulation, legislation and guidance  relating to the varied disciplines. 

Responsible for the maintenance of the Estates / One LSC operational services risks  on the Risk register, ensuring Health and Safety training is undertaken as required and attendance at Health and Safety meetings to support the upkeep of a risk awareness culture. 

Responsibility for interpreting government and organisational policy in determining both  day to day work and actions and longer-term strategic priorities in in all areas of  responsibility, this will involve setting standards and performance indicators for areas of  responsibility. 

Represent the Trust / One LSC on Local and National Estates Forums working with DH  and NHS Estates and engage with other public sector and external organisations including Local councils, educational institutions, and commercial partners to develop wider strategies for the benefit of the organisation as and when required. 

Fully participate in the Trust’s / One LSC’s WRP (Waste Reduction Plan) to deliver  financial Sustainability. 

To ensure that the provision of the wide-ranging operational services are executed in  line with all relevant legislation, regulation and guidance appertaining to the field of work. 

To have in place systems, processes and information that enables assurances to be  provided to the Trust Board and One LSC that the Trust is meeting its statutory compliance obligations. 

Develops the managerial and supervisory capability within the teams and ensuring that  there is a full knowledge and understanding of the Health Board’s policies and  procedures. 

Through the Estates Managers, ensure the environment within the Trust is safe for  service users and staff and the services delivered by teams to be of a high quality that meet the needs of service users and staff. 

Develop strategies and policies for service improvement, linked to service need, and to  develop performance measures capable of demonstrating continuous improvement. 

Estates plan efficiently delivered through robust business cases demonstrating best  value for money. 

Ensure that the built environment is conducive to the provision of high-quality patient  care through ensuring that it is safe, accessible, clean, and fit for purpose and supports  the provision of high-quality patient care. 

Carry out periodic condition assessments and the use of resulting data to inform capital and revenue programmes of work to address any backlog maintenance issues utilising the outcome of the 6-facet survey. 

Lead on the development and implementation of the Trust’s Green Plan and monitor  the actions in response to the NHS net zero carbon. Ensure the maximisation of the  Trust’s / One LSC decarbonisation plan and that all opportunities of potential funding are sought. 

Lead on specific aspects of research and development projects, involving  benchmarking and the implementation of latest good practice seeking to demonstrate  high quality and robust service delivery regimes. To be achieved by specialist  professional knowledge of estate processes and systems gained by personal experience and post graduate courses. 

Lead on change management based on experience, ensuring continuous improvement  is maintained. 

Responsible for leading/participating in a range of projects/programme of works/schemes across the Department, Division  Trust wide and when applicable  support across One LSC as and when required. 

Post holder to have highly developed physical skills, with accurate use of fine tools and  equipment and ability to develop and interpret computerised technical drawings.  Regular requirement to use computer software to develop/create reports, documents,  and drawings. Responsible for the operation of one or more information systems. 

The post holder must be flexible in delivery of the role, with unpredictable work hours. 

Post holder will assist patients/visitors during incidental contact. 

Support collaborative change and standardisation across One LSC Estates Functions 

Accountable for the overall financial performance of the Estates Directorate: Ensuring  fiscal responsibility and efficiency. 

Responsible for managing the Estates directorate budgets, including pay and non-pay:  Overseeing accurate budget forecasting and expenditure tracking. 

Responsible for overseeing budget expenditure, analysing variance figures, and identifying remedial actions: Maintaining financial control and addressing discrepancies. 

Ensure high-quality, cost-effective facilities services by managing operations and finances: Optimize resources and service delivery. 

Responsible for budget setting and business planning for the Estates teams and services: Developing and managing comprehensive financial plans. 

Responsible for ensuring the Estates team complies with Trust / One LSC’s financial policies and procedures and the Trust / One LSC’s Standard Financial Instructions (SFIs): Adhering to regulatory standards and financial protocols. 

Ensure value for money in external supply chain contracts through regular reviews and competitive tendering per Trust / One LSC’s SFIs. 

Responsible for ensuring appropriate approvals according to Trust / One LSC’s SFIs, policies, and procedures: Maintaining compliance with governance frameworks. 

Responsible for submitting annual applications for capital projects relating to Estates, and establishing suitable governance procedures to oversee project performance and  outcomes. 

Support the Capital Project team in developing and delivering the Trust's Capital      program, contributing to strategic capital investments. 

Responsible for exploring commercial opportunities for revenue generation: Marketing Estates Services to external agencies and healthcare providers within the Integrated Care System (ICS). Creating business plans to support new work and business acquisitions. 

Responsible for evaluating and creating business cases and proposals to attract new investment opportunities. This includes introducing innovative service delivery methods and proposing new business ventures within Estates Services for the Trust / One LSC. 

Monitor Financial Performance Metrics: Regularly review financial KPIs / base line reporting to ensure targets are met. 

Engagement in Financial Audits: Ensure readiness for internal and external financial  audits and inspections. 

Responsible for interpreting legislation, statutory and non-statutory requirements within the Estates portfolio. 

Provide managerial support and leadership to ensure that appropriate health and safety processes are in place and that health and safety, and all Estates systems demonstrate to statutory regulators, compliance in accordance with the Trust’s strategic responsibilities. 

Prepare succession plans for key positions and career development plans to ensure high-potential staff have the development opportunities to grow and develop into key roles, within the Trust within One LSC. 

Agree personal development plans and jobs performance targets for senior managers, across within the Trust within One LSC. 

Manages staff grievances and disciplinary issues as required. 

Specialty Heads of Department 

One LSC Senior leadership Team  

Consultant Medical Staff 

Lead Nurse 

Senior Nursing Staff 

Other Directorate Managers 

HR Department 

Finance Department 

IM&T Department 

Planning and Performance Department 

Local Commissioning Bodies 

Local governing bodies, Emergency Services