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Job summary

Main area
Scan 4 Safety Materials Management Assistant
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
37.5 hours per week (Full time, 37.5 hours per week, Monday - Friday)
Job ref
435-UHMBK320125-A
Employer
East Lancashire Hospitals NHS Trust
Employer type
NHS
Site
Westmorland General Hopsital
Town
Kendal
Salary
£24,071 - £25,674 Per Annum
Salary period
Yearly
Closing
27/08/2025 23:59

Employer heading

East Lancashire Hospitals NHS Trust logo

Materials Management Assistant

NHS AfC: Band 3

  • Lancashire and South Cumbria Provider Collaborative (OneLsc)

The five provider NHS trusts in Lancashire and South Cumbria are working together as partners, delivering joint priorities to improve health and healthcare.

Together, we aim to drive up quality by sharing skills and best practice, pooling our resources and standardising the way we work to reduce variation and duplication.

We want to ensure patients have equal access to the same high-quality care wherever they live. We also want our colleagues to have the same high-quality experience wherever they work.

One Lancashire and South Cumbria (One LSC) and University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

 

Job overview

The Trust is embarking on an exciting period of change as we implement Scan 4 Safety across a number of key wards and departments at the Trust, initially at Westmorland General Hospital. 

The implementation of scan 4 safety will re-shape the role of logistics and supply chain across the local health economy to ensure the service is fit for purpose, in line with best practice and can deliver value and customer satisfaction in a sustainable manner.

The One Lancashire and South Cumbria Procurement Department is hosted by East Lancashire NHS Trust but staff are based across the region.  The vision is to deliver an excellent procurement and logistics service, with the key focus on continuous improvement, and delivery of value for money to include savings, efficiencies and improvement of outcomes for patients.

This post is based within University Hospitals of Morecambe Bay NHS Foundation Trust and reports to the Scan 4 Safety Manager at Westmorland General Hospital. 

 

Main duties of the job

MAIN DUTIES & KEY WORKING RELATIONSHIPS: 

To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.

Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.

The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.

Ensure discrepancies for returns and credits are processed timely and appropriately.

Carrying out quarterly reviews with appropriate ward/theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.

Keep all associated paper work regularly updated in line with code and location changes.

Have a flexible attitude to working hours to meet the needs of the customer.

Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.

Ensure compliance with Trust Standing Financial Instruction (SFIs) and policies. 

Working for our organisation

Procurement & Supply Chain is part of One Lancashire and South Cumbria, hosted by East Lancashire Hospitals NHS Foundation Trust. 

The team provide services to: 

  • Blackpool Teaching Hospitals NHS Foundation Trust,
  • Lancashire Teaching Hospitals NHS Foundation Trust,
  • East Lancashire Hospitals NHS Trust
  • Atlas BFW Management Ltd (a wholly owned subsidiary of Blackpool Teaching Hospitals).
  • University Hospitals of Morecambe Bay NHS Foundation Trust 
  • Lancashire & South Cumbria NHS Foundation Trust
 

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about One Lancashire and South Cumbria and the Trust via our website:

 https://www.uhmb.nhs.uk/

Person specification

Education & Qualifications

Essential criteria
  • Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable criteria
  • ECDL or relevant experience CIPS level 2

Experience

Essential criteria
  • Manual handling / warehouse experience
  • Customer service skills / experience of dealing with customers, public and suppliers
Desirable criteria
  • Experience of NHS Supply Chain stock control or purchasing/supply
  • Experience of working within a Stock Control, Purchase, supply / logistics environment
  • Experience of Purchase Order/stock control systems

Skills, Ability & Knowledge

Essential criteria
  • Ability to lift and move goods within Trust sites in accordance with manual handling requirements
  • Self-motivated team player
  • Excellent communication skills, organisation, interpersonal and analytical skills
  • Good working knowledge of software packages including Microsoft Office & Excel
Desirable criteria
  • Experience of working in NHS / other public sector
  • Ability to deal with conflict and awkward customers

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardPositive about disabled peopleInvestors in PeopleCare quality commission - GoodDisability confident committedStep into healthHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Kathryn Howarth
Job title
Acting Head of Service
Email address
[email protected]
Telephone number
01524516451

If you have problems applying, contact

Address
Level 1
Fusion House
Evolution Park
Blackburn
Lancashire
BB1 2FD
Telephone
01254 732075
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