Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (Maternity Cover Only)
- Hours
- Part time - 30 hours per week (Office hours)
- Job ref
- 262-A-26-7816687-A
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- West Cumberland Hospital
- Town
- Whitehaven
- Salary
- £27,485 - £30,162 pro rata Per Annum
- Salary period
- Yearly
- Closing
- 18/06/2026 23:59
Employer heading
Medical Secretary
NHS AfC: Band 4
Job overview
Band 4 Medical Secretary 30hrs per week working within Urgent & Emergency Care (U&EC). This role is to be based at the West Cumberland Hospital. Fixed term maternity Cover
This is an exciting opportunity to join the U&EC Secretarial team. The service aims to provide a high quality, locally delivered, patient focussed services for those attending our Emergency Department (ED), Same Day Emergency Care (SDEC) and Emergency Assessment Unit (EAU) areas.
This role will be crucial to the efficient day to day delivery of the service.
We are looking for a competent and professional Medical Secretary to be based at the West Cumberland Hospital. This is a fixed term position for 12 months.
Main duties of the job
In this role you will often be the first point of contact for our patients therefore a professional, patient focused approach is key at all times. You will provide a high standard of administration support to the clinical team, liaising with other departments, patients, NHS Trusts and external agencies.
You should be educated to GCSE (minimum C Grade) standard, be trained to RSA level 3 standard and/or an NVQ level 3 in Administration and/or have the equivalent experience, preferably having a medical administration background.
We are looking for someone with a pleasant, adaptable disposition who can remain calm under pressure and deal with a busy workload efficiently and effectively
Excellent communication and interpersonal skills are required as well as a positive approach to working in a team.
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:
· Being a clinically led organisation
· Quality and safety at the heart of our Trust
· A positive patient experience every time
· A great place to work
· Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person specification
Knowledge and Experience
Essential criteria
- Computer literate.
- Medical terminology.
- Microsoft Office. .
- PAS.
- Understanding of the requirements of the Data Protection Act, Freedom of Information Act, access to health records and defensible documentation, health and safety legislation, and their application in the workplace.
- Equality issues
- Medical secretarial duties.
- Medical audio typing.
- Medical word processing.
Qualifications
Essential criteria
- GCSE English language (minimum grade C) or equivalent.
- RSA 3 typewriting / word processing, or NVQ3 business administration, or equivalent.
Desirable criteria
- Medical secretarial diploma or equivalent.
Skills and Aptitudes
Essential criteria
- Effective communication and interpersonal skills.
- Able to analyse complex facts or situations.
- Able to use initiative appropriately within team environment
- Able to work without supervision.
- Ability to organise and prioritise workload to meet deadlines.
Other requirements
Essential criteria
- Willing to develop further relevant skills.
- Enthusiasm
- Willing to travel cross site for work and or meetings
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jordan Todd
- Job title
- Deputy General Manager
- Email address
- [email protected]
- Telephone number
- 07725873504
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