Job summary
- Main area
- Child Health Information Service
- Grade
- NHS AfC: Band 2
- Contract
- Fixed term: 5 months (22.5 hours)
- Hours
- Part time - 22.5 hours per week (Monday to Friday between hours of 8.30 and 5.00pm - work pattern to be discussed)
- Job ref
- 262-A-25-7523386
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Workington Community Hospital
- Town
- Workington
- Salary
- £24,465 Per Annum Pro Rata
- Salary period
- Yearly
- Closing
- 03/11/2025 23:59
Employer heading
Child Health Information Service (CHIS) admin officer
NHS AfC: Band 2
Job overview
Working for the Child Health Information Service (CHIS) based in Barrow.
inputting and updating demographic information into our Electronic Patient Record system, including new birth details, vaccination, immunisation and blood screening results. Scheduling baby immunisations and sending out appointment letters.
The Child Health Information Service (CHIS) is responsible for all children and young people aged 0-19 years (or 0-25 years old for children and young people with a disability). Ensuring that key information on a child’s health is available to their parents, any professionals involved in their care and for public health purposes.
Main duties of the job
- To input and update information accurately via data entry onto RiO Access and word processing relating to children’s birth details, vaccination and immunisation data, pre-school data and school health data to ensure effective service delivery.
- To deal competently with queries from users and other agencies relating to key tasks in a professional and efficient manner.
- To prioritise workload on a day to day basis, liaising with other team members to ensure continuity of service at all times.
- To demonstrate flexibility and initiative in response to the needs of the team’s directives ensuring that the efficiency of the team is maximised.
- Respond to queries and requests for information as directed by office procedures, guidelines and protocols. Refer complex or unusual requests to the Team Leader or a member of the management team.
This post will be working for North Cumbria Integrated Care NHS foundation trust at our office in Barrow-in-Furness.
For full specification and requirement and desired experience etc. please see attached job description
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:
· Being a clinically led organisation
· Quality and safety at the heart of our Trust
· A positive patient experience every time
· A great place to work
· Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants
CERTIFICATE OF SPONSORSHIP
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person specification
Qualifications
Essential criteria
- GCSE (grade A-C) or equivalent in English and Maths
Desirable criteria
- NVQ Level 2 qualification or equivalent level of knowledge and experience
Knowledge and Experience
Essential criteria
- Knowledge of data, records and input procedures acquired through on the job training
- Experience and good working knowledge of Information and Office Systems.
- Evidence of administration knowledge and skills
- Experience of working in a team
- Experience of working in an office environment
Desirable criteria
- Knowledge of the Trust Values
Skills and Aptitudes
Essential criteria
- Understanding of confidentiality issues/Data Protection
- Excellent communication and interpersonal skills
- Advanced Keyboard Skills
- IT skills
- Good organisational skills
- Good verbal and written communication skills
- Ability to produce good quality data
- Ability to prioritise workload
- Self-motivated and able to work both independently and as part of a team
- Ability to stay calm when under pressure
- Responsible and caring attitude with a calm and patient manner
- Ability to be adaptable and flexible
- Reliable
- Good time keeping
- Willingness to provide cover for other admin staff when the occasion arises
- Drive, enthusiasm, commitment and resourcefulness
- Team player
Desirable criteria
- Ability to interpret and understand health related terms
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Dawn Sherwen
- Job title
- Child Health Information Service team lead
- Email address
- [email protected]
- Telephone number
- 01900 705237
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