Job vacancy: Cancer MDT Co-Ordinator and Pathway Tracker, Chesterfield Royal Hospital NHS Foundation Trust, Calow

Job summary

Main area: Cancer Pathway Team
Grade: NHS AfC: Band 4
Contract: 12 months (12 month fixed term funded by EMCA)
Hours: Full time - 37.5 hours per week (08:30 - 16:30)
Job ref: 166-S&P-7860653

Employer: Chesterfield Royal Hospital NHS Foundation Trust
Employer type: NHS
Site: Chesterfield Royal Hospital
Town: Calow
Salary: £27,485 - £30,162 Per Annum
Salary period: Yearly
Closing: 08/04/2026 23:59

Cancer MDT Co-Ordinator and Pathway Tracker

NHS AfC: Band 4

Detailed job description and main responsibilities

These are the key areas that support the purpose of the job :

Be responsible for the tracking of suspected cancer patients who have been referred urgently by the GP through their pathway, to either a non-malignant diagnosis or to the first and subsequent treatment.
Ensure that each step of the patient's pathway is within nationally agreed timescales and that final and subsequent treatments comply with those national operational standards.
Maintaining an up to date and intermediate knowledge of national cancer standards, ensuring that unnecessary waits in the cancer pathway do not contribute to breaches of the cancer targets. This will involve working with clinical and administrative teams to ensure appropriate and timely diagnostic tests and treatment times are carried out within national timescales. Identifying any bottlenecks or potential delays in the patient pathway and liaising with appropriate clinical or booking teams to resolve.
Be responsible for escalating any issues which will adversely affect a patient's pathway and in accordance with the specific Trust cancer waiting time’s policy.
Be responsible for the immediate updating of the cancer database, with any changes or additions to a patient's pathway.
To maintain an up to date knowledge of disease sites in order to be able to provide cover during absences.
To ensure that relevant patients are identified and added to the MDT meetings and brought to the attention of clinicians as required. Ensure that all patients newly diagnosed with cancer are discussed in line with national cancer targets.
Ensure preparations are made for each patient to be discussed at the MDT; having interrogated several clinical databases e.g. CRIS, ICE and iLab to assist treatment planning.
Record management plans/outcomes for each patient discussed and be responsible for ensuring any patient not discussed is carried forward to the following meeting, ensuring any follow up action is carried out within agreed timescales.
Be responsible for the linking via video conferencing with other sites/Trusts and input from other sources e.g. microscope, viewing screens.
Provide support to MDT members during the MDT meeting for the video conferencing equipment. Be responsible for leaving the equipment in good order and promote professional use of the equipment by others.
Alert relevant staff to any malfunctioning of the v/c equipment Prepare and distribute agenda for the meetings in a timely fashion.
Record and maintain relevant information such as investigations, first and subsequent treatment plans and patient outcomes. This will require being available for either early morning or lunchtime meetings if appropriate.
Where relevant, record MDT discussions electronically during the meetings, using a variety of different IT systems.
Maintain a log of attendees and apologies, plus all patients discussed at these meetings, ensuring that all relevant information is recorded on appropriate systems. Ensuring this information is available for the yearly review and audits.
Ensure appropriate summaries of the meetings are prepared and distributed.
Facilitate collection of the mandatory National Cancer Outcomes and Services Dataset (COSD) and other related clinical data by:-
Electronic retrieval of prospective and retrospective data from the pathology and radiology systems.
Record and analyse data for COSD onto relevant databases, prior to extraction and sending to the cancer registry. Work in conjunction with the information department in collecting cancer dataset information and adding to the relevant IT system. Ensure accurate and timely communication with tertiary centres.
Provide relevant information for COSD to the tertiary providers of cancer treatment.
Monitor patient pathway and maintain communication with tertiary centre whilst patient is being treated there.
Record patient access back into the Trust and communicate with clinicians and clinical nurse specialists of ongoing patient progress.
To prepare a CWT breach report as required.
Develop expert knowledge of tumour site-specific databases and any other sources of cancer information so that patient-specific data can be entered or extracted to/from these as necessary.
Assist in producing timely and accurate disease site reports to enable weekly performance monitoring of waiting times with the local clinical teams.
To be responsible for the collection and submission of national cancer audits ensuring all relevant data fields are obtained and transferred using the disease site-specific online audit tools.
Ensure that patient data fields are completed using case notes, where necessary, to obtain the relevant data.
To prepare the necessary evidence relating to MDT attendance, MDT outcomes as required.

GENERAL RESPONSIBILITIES

To act in line with the Trust's CARE values.
To maintain patient confidentiality at all times.
To actively participate in the staff appraisal process.
To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.
It is the responsibility of every employee to actively help the Trust prevent and control infection by washing their hands effectively, carrying out their duties in a way which minimises infection, attending appropriate training and maintaining up to date knowledge and skills in infection control and prevention as relevant to their post.

This job description acts as a guideline to the responsibilities of the post holder and will be reviewed in consultation with the post holder and amended to meet changing professional and service needs.

Person specification

Qualifications & Training

Essential criteria

Good General Education with GCSE level English and Mathematics ECDL or equivalent experience (2)
Qualified to NVQ Level 3 or equivalent NHS administration experience.

Desirable criteria

Knowledge of Infoflex system
Knowledge of Cancer wait guidance

Working Experience

Essential criteria

Ability to establish and maintain patient tracking database
Ability to work in a busy demanding environment
Knowledge of spreadsheet and data applications

Desirable criteria

Ability to relate to a wide range of senior clinical colleagues
Attendance at MDT clinical meetings
A wide understanding of Medical Terminology
Knowledge of Cancer Waiting Times Data

Skills and Knowledge

Essential criteria

Understanding of Confidentiality
Excellent communication skills
Able to meet deadline without compromising accuracy of workload
Organisational skills and ability to prioritise workload

Desirable criteria

Knowledge of Cancer agenda
Minute taking skills

Flexible Working

If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.

COVID19 Vaccination

Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

UK Points-based immigration system

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from 1 January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk).

It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead, which is cheaper to apply for and you do not need to pay the annual immigration health surcharge.

Communications

Communications throughout the application process will be via e-mail therefore please check your e-mail account and Trac account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.

If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on 01246 513177 and we will be happy to provide assistance.

Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.

This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.