Job vacancy: ESR Project Support Administrator, Chesterfield Royal Hospital NHS Foundation Trust, Chesterfield

Job summary

Main area: HR Administrative & Clerical
Grade: NHS AfC: Band 3
Contract: 12 months (Fixed term for 12 months)
Hours: Full time - 37.5 hours per week
Job ref: 166-W&OD-7315174

Employer: Chesterfield Royal Hospital NHS Foundation Trust
Employer type: NHS
Site: Chesterfield Royal Hospital
Town: Chesterfield
Salary: £24,625 - £25,674 AFC banding to be finalised
Salary period: Yearly
Closing: 23/07/2025 23:59

ESR Project Support Administrator

NHS AfC: Band 3

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.

When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

Person specification

Qualifications

Essential criteria

Educated to GCSE standard or equivalent to include English and Maths ar grades A-C (or equivalent)

Experience

Essential Criteria

· Recent experience of working in a data processing environment

· Experience of inputting data into systems and maintaining records

· Experience of using ESR

Desirable criteria

· Experience of supporting projects

· Experience of producing reports and presenting data

· Experience of creating and administering communication media such as intranet sites

· Experience of arranging training or other events

Skills and knowledge

Essential Criteria

· Ability to prioritise workload

· Ability to work under pressure and remain calm.

· Excellent communication skills, with the ability to communicate orally and in writing to staff at all levels

· Customer care skills.

· Excellent telephone manner

· Excellent IT/keyboard skills Excellent organisational skills

· Ability to be flexible and respond to changing priorities

· Good written skills

· Comprehensive IT skills, specifically Microsoft Office – Word, Excel, Outlook, PowerPoint

· Good understanding of the importance of confidentiality and information governance/GDPR

· High level of accuracy and attention to detail

Personal attributes

Essential criteria

· Awareness/understanding of confidentiality.

· Ability to work as part of a team as well as using own initiative.

· Smart appearance.

· Polite and courteous manner.

· Able to co-ordinate a variety of duties that run simultaneously.

· Flexibility

· Excellent interpersonal and communication skills

· Ability to prioritise work and manage deadlines

· Ability to be flexible and respond to changing priorities

· Ability to work on own initiative, autonomously and as part of a team

Demonstrates Trust values

Essential criteria

· Proud to CARE (Compassion, Ambition, Respect, Encouragement)

Person specification

Qualifications and Training

Essential criteria

at grades A-C (or equivalent)

Experience

Essential criteria

Recent experience of working in a data processing environment
Experience of inputting data into systems and maintaining records
Experience of using ESR

Desirable criteria

Experience of supporting projects
Experience of producing reports and presenting data
Experience of creating and administering communication media such as intranet sites
Experience of arranging training or other events

Skills and Knowledge

Essential criteria

Ability to prioritise workload
Ability to work under pressure and remain calm
Excellent communication skills, with the ability to communicate orally and in writing to staff at all levels
Customer care skills.
Excellent telephone manner
Excellent IT/keyboard skills Excellent organisational skills
Ability to be flexible and respond to changing priorities
Good written skills
Comprehensive IT skills, specifically Microsoft Office – Word, Excel, Outlook, PowerPoint
Good understanding of the importance of confidentiality and information governance/GDPR
High level of accuracy and attention to detail

Personal Attributes

Essential criteria

Awareness/understanding of confidentiality.
Ability to work as part of a team as well as using own initiative.
Smart appearance.
Polite and courteous manner.
Able to co-ordinate a variety of duties that run simultaneously.
Flexibility
Excellent interpersonal and communication skills
Ability to prioritise work and manage deadlines
Ability to work on own initiative, autonomously and as part of a team
Ability to be flexible and respond to changing priorities

Demonstrates our Proud to CARE Values

Essential criteria

Compassion, Ambition, Respect, Encouragement

Flexible Working

If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.

COVID19 Vaccination

Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

UK Points-based immigration system

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from 1 January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk).

It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead, which is cheaper to apply for and you do not need to pay the annual immigration health surcharge.

Communications

Communications throughout the application process will be via e-mail therefore please check your e-mail account and Trac account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.

If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on 01246 513177 and we will be happy to provide assistance.

Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.

This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.