Job summary
- Main area
- Imaging
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 33.75 hours per week (Monday - Friday)
- Job ref
- 320-CDCS-4482
- Employer
- University Hospitals of Derby and Burton NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Derby Hospital
- Town
- Derby
- Salary
- £28,392 - £31,157 pro rata pa
- Salary period
- Yearly
- Closing
- 18/11/2026 23:59
- Interview date
- 01/12/2026
Employer heading
PA to the Clinical Director(s) and General Manager of Imaging
Band 4
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 14,000 members of staff, you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust are fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
Armed Forces and Disability Confident guaranteed interview scheme
To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats or you require support/adjustments with your application please contact the recruitment team on 01332 788466
Care Leaver Guaranteed Interview Scheme
The Trust is proud to be a signatory of the Care Leavers Covenant and is committed to supporting care-experienced people into employment.
Applicants who identify as a care leaver and who meet the essential criteria for the role, as detailed in the person specification, will be guaranteed an interview.
If you wish to be considered under this scheme, please indicate this within your application.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
An exciting opportunity has arisen for a flexible, motivated and highly organised individual to join our Imaging Management Administration Team. We are seeking a dynamic and enthusiastic administrator to provide comprehensive support to the Imaging Business Unit, Clinical Directors and General Manager, contributing to the smooth and effective delivery of services across the department.
Working alongside our established Management Administration Team, the successful candidate will provide a professional and efficient administration service, ensuring effective communication and maintaining organisational systems to a high standard. This is an excellent opportunity for someone who thrives in a busy environment, possesses strong attention to detail and is committed to delivering high-quality administrative support within a healthcare setting.
Main duties of the job
The post holder will provide a comprehensive administrative service to the Imaging Business Unit, supporting the effective delivery of departmental objectives and priorities. They will be responsible for managing a varied workload, using initiative to prioritise tasks and work independently while contributing effectively as part of a wider team.
Key responsibilities will include:
- Providing administrative and secretarial support to the Clinical Directors, General Manager and Imaging Business Unit.
- Coordinating meetings, including preparing agendas, meeting papers and supporting documentation.
- Taking accurate minutes and monitoring actions to ensure timely completion.
- Managing confidential and sensitive information appropriately.
- Liaising with managers, clinicians, colleagues and external stakeholders.
- Supporting effective communication and administrative systems across the department.
- Producing reports, presentations, spreadsheets and correspondence using Microsoft Office applications.
- Assisting with Business Unit projects, service developments and departmental activities.
- Providing administrative cover for colleagues during periods of absence.
- Prioritising and managing a varied workload, working independently and as part of a team.
Closing date of applications: 18 November 2026
Interview date: 1 December 2026
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.
Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).
Person specification
Education, Training and Qualifications
Essential criteria
- GCSE/O Level (or equivalent) qualification in English and Maths, or higher qualifications.
- Secretarial qualification (RSA/OCR Level 3, NVQ Level 3 Business Administration, or equivalent experience).
Knowledge, Training and Experience
Essential criteria
- Demonstrable experience in a secretarial or administrative support role.
Desirable criteria
- Experience working in a secretarial role.
- An understanding of the 18-week RTT process
Communication and Relationship Skills
Essential criteria
- Excellent written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders.
- Ability to handle highly confidential and sensitive information with discretion.
- Ability to work independently and as part of a team in a demanding environment.
Analytical and Judgement Skills
Essential criteria
- Proven organisational and time management skills, with the ability to prioritise workload and meet deadlines.
Planning and Organisational Skills
Essential criteria
- Experience of arranging meetings, diary management and producing agendas and minutes.
Desirable criteria
- Experience of supervising, supporting or allocating work to administrative staff.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Michelle Young
- Job title
- Operational Co-ordinator
- Email address
- [email protected]
- Telephone number
- 01332 786370
- Additional information
We’d love to hear from you! If you have any questions about the role, team, or working environment, feel free to get in touch for an informal chat. Speaking with us before applying is completely optional, but it can help you decide if this opportunity is the right fit for you.
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