Job summary
- Main area
- Stroke
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 34 hours per week
- Job ref
- 320-MED-2065
- Employer
- University Hospitals of Derby and Burton NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Derby Hospital
- Town
- Derby
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 29/10/2026 23:59
- Interview date
- 12/11/2026
Employer heading
Pathway Co-Ordinator / Medical Secretary
Band 3
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 14,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
Armed Forces and Disability Confident guaranteed interview scheme
To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats or you require support/adjustments with your application please contact the recruitment team on 01332 788466
Care Leaver Guaranteed Interview Scheme
The Trust is proud to be a signatory of the Care Leavers Covenant and is committed to supporting care-experienced people into employment.
Applicants who identify as a care leaver and who meet the essential criteria for the role, as detailed in the person specification, will be guaranteed an interview.
If you wish to be considered under this scheme, please indicate this within your application.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
If you are looking for an interesting and varied role and would like to work as part of a friendly and busy team, this could be the position you are looking for!
An opportunity has arisen within the Specialist Medicine Business Unit 1 for a Pathway Co-ordinator/Medical Secretary as part of the Stroke Medical Secretary Team.
The post holder will be required to provide an efficient secretarial service to the consultants and their team in respect of NHS work. They will need to work flexibly with or alongside medical secretarial staff, consultants and other teams when required.
We are looking for an enthusiastic and motivated team player with excellent communication & problem-solving skills. You will require high levels of tact and diplomacy with the ability to prioritise your own workload effectively to enable day to day management. You will be working alongside a number of consultants and various other clinical staff.
Main duties of the job
- You will act as the main point of contact for patients and medical staff on behalf of the consultant and team ensuring that all queries are answered with skill and sensitivity and in a courteous and professional manner
- Typing/proof-reading and dispatch of clinical correspondence within agreed timescales and quality standards
- Ensure urgent test results/correspondence is brought to the immediate attention of the Consultant or team
- An understanding of 18-week RTT process
- Support management in the preparation and validation of waiting lists and performance data in team leader's absence
- Liaise effectively with wards, departments and other clinical staff within the hospital and external healthcare providers
- Providing secretarial support/cover for colleagues during absence
All training required will be provided on appointment.
Closing date of applications: 29th October 2026
Interview date: 12th November 2026
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Skilled worker: Health and Care Visa | NHS Employers
Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.
Person specification
Education, Training and Qualifications
Essential criteria
- Educated to GCSE or equivalent
Experience & Knowledge
Essential criteria
- Experience of working in a customer care/patient care environment
Desirable criteria
- Understanding of the Trust’s Patient Access Policy and its contents
- Experience of working in a supervisory or mentoring role
Skills & Ability
Essential criteria
- Advanced level of IT to include Microsoft Word and Excel
- Show the ability to work to deadlines
Desirable criteria
- Show the ability to plan and delegate within the team and manage day to day workload
Communications and interpersonal skills
Essential criteria
- Show the ability to communicate effectively – including written, face to face and telephone
- Show the ability communicate using judgement, persuasion, negotiation and tact, where necessary
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Beky Mansey
- Job title
- Operational Coordinator
- Email address
- [email protected]
- Telephone number
- 07384457864
- Additional information
We’d love to hear from you! If you have any questions about the role, team, or working environment, feel free to get in touch for an informal chat. Speaking with us before applying is completely optional, but it can help you decide if this opportunity is the right fit for you.
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