Job vacancy: Personal Assistant to Management Team, Torbay and South Devon NHS Foundation Trust, Exeter

Job summary

Main area: Admin and Clerical
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 30 hours per week
Job ref: 388-7197976-A&C

Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Capital Court
Town: Exeter
Salary: £26,530 - £29,114 pa pro rata
Salary period: Yearly
Closing: 28/05/2025 23:59

Personal Assistant to Management Team

NHS AfC: Band 4

Detailed job description and main responsibilities

Tasks include but not restricted to:

Administrative support to Senior Leadership Team including diary management.
Meeting support including preparation, minute taking, updating action logs, chasing actions.
Develop and maintain effective working relationships with a range of people.
Assist in the production of wide range of written material including reports.
Supporting leadership functions such as vacancy and training panel meetings. Processing invoices.
Use initiative and organise own time effectively.
Deal with and respond to written and email correspondence on behalf of the management team.
Arrange meetings, conferences, appointments etc.

Person specification

Qualifications and experience

Essential criteria

Good general education at GCSE
RSA, NVQ Level 4 or equivalent experience
Advanced MS packages knowledge and IT skills
Effective communication skills
Effective organisational skills
Able to support meetings/minute taking
Prioritisation skills and time management skills

Desirable criteria

Experience at event organising
Project planning experience
Previous PA support to senior manager level
Experience in customer care/healthcare or education setting

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

IMPORTANT INFORMATION

We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
Please read the job description carefully and tailor your application to reflect the requirements of the role.
Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
It is your responsibility to ensure the timely receipt of appropriate references.

The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.