Job vacancy: ENT Admissions Officer, University Hospitals Plymouth NHS Trust, PLYMOUTH

Job summary

Main area: ENT surgery
Grade: NHS AfC: Band 3
Contract: 9 months (9 months secondment with the possibility of becoming permanent)
Hours: Part time - 22.5 hours per week (22.5 hours per week)
Job ref: 216-PL-S7154391

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: ENT department level 7
Town: PLYMOUTH
Salary: £24,625 - £25,674 Per Annum, Pro Rata
Salary period: Yearly
Closing: 13/05/2025 23:59

ENT Admissions Officer

NHS AfC: Band 3

Detailed job description and main responsibilities

1. Manage the PTL selecting patients for admission on the basis of clinical priority determined by the medical teams and chronological waiting list time.

2. Making sure the PTL is up to date with relevant p-codes and priority codes, if not then get that information from letters or directly from consultants in a timely manner

3. Sending theatre lists to consultants in advanced to make sure they are happy with timings and the order of patients on the list (amend if necessary)

4. Attending weekly huddles with consultants, secretaries and other members of staff to discuss patients

5. Make the best use of theatre times

6. Booking 23 hour, ITU, bariatric and different level beds depending on the patient needs

7. Ensuring any relevant investigations or pre-assessment appointments are booked, organising transport where necessary for the patients admission.

For further details please see attached JD&PS.

Person specification

KNOWLEDGE & EXPERIENCE

Essential criteria

• Previous clerical demonstrable experience
• Previous demonstrable experience of waiting list management or management of complex data.
• Demonstrate ability to use all main software packages

Desirable criteria

• Managing PTL’s
• Proven knowledge of RTT pathway & RTT codes

Qualifications

Essential criteria

• A-C grade GCSE in English and Maths or equivalent.
• NVQ level 3 or equivalent

Desirable criteria

NVQ level 4

APTITUDE & ABILITIES

Essential criteria

• Ability to communicate at all levels.
• Excellent organisational skills

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.