Swydd wag: Rota Co-ordinator, University Hospitals Plymouth NHS Trust, Plymouth

Crynodeb o'r swydd

Prif leoliad: Administration
Gradd: NHS AfC: Band 4
Contract: Cyfnod Penodol: 12 mis (Mon - Fri (rostered weekends))
Oriau: Llawnamser - 37.5 awr yr wythnos (37.5 hours per week)
Cyfeirnod y swydd: 216-LH-M7014953

Cyflogwr: University Hospitals Plymouth NHS Trust
Math o gyflogwr: NHS
Gwefan: Derriford Hospital
Tref: Plymouth
Cyflog: £26,530 - £29,114 £26,530 - £29,114 Per Annum
Cyfnod cyflog: Yn flynyddol
Yn cau: 21/05/2025 23:59

Rota Co-ordinator

NHS AfC: Band 4

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

ROTA

· Collate the endoscopy rota/room allocation from specialty team plans and keep an accurate record.

· Collate the Nurse Endoscopist annual leave, keep an accurate record and arrange for cover where required.

· Allocate the Clinical Endoscopists lists adhering to the guidelines.

· Be reactive to day-to-day issues such as Endoscopist or Nurse sickness establishing cover by contacting Endoscopists directly through e-mail, bleep and phone etc.

· Proactively liaise with Endoscopists when cover is required for empty sessions and escalate if there are capacity issues.

· To monitor the allocation of lists for different purposes making sure that there is adequate inpatient cover and that the outpatient cover is balanced to meet capacity and demand, based on the latest priorities of the service.

· To liaise with the Admin Team Leader, Clinical Admin Manager and Support Manager.

· Load the rota onto Scheduler and keep the rota spreadsheet accurate.

· Do a weekly rota check with all of the specialities and update rota leads with any inconsistencies.

· To add the telephone preassessment clinics to IPM and keep the spreadsheet up to date.

· To liaise with the Training Manager regarding dedicated training lists and support with the trainee rota.

· To report any inaccuracies on Scheduler for the endoscopists to the IT Manager so that there is a thorough housekeeping system in place.

· Ensure that a clear understanding is obtained surrounding Data Quality, Data Protection and Patient Information Management system (iPM), EndoVault and to be able to work within these guidelines at all times.

For further information please see the attached JD & PS

Manyleb y person

Qualifications

Meini prawf hanfodol

• NVQ Level 3 in relevant subject or equivalent demonstrable experience
• Proven evidence of continuing professional development

Knowledge & Experience

Meini prawf hanfodol

• Demonstrable experience at using office software packages such as Microsoft Excel, Word, Teams and PowerPoint.
• Communication and interpersonal skills
• Previous demonstrable experience of working in an office environment or secretarial/administration role

Meini prawf dymunol

• Demonstrable experience within an NHS hospital environment
• Previous quality or non-patient facing administration role experience

Aptitude and Abilities

Meini prawf hanfodol

• Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
• Ability to deal with data and analyse to understand patterns and trends
• Excellent interpersonal skills

Meini prawf dymunol

• Accuracy and attention to detail
• Demonstrates an understanding of the importance of confidentiality

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.