Job vacancy: Recruitment Assistant, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area

General Recruitment

Grade

NHS AfC: Band 3

Contract

9 months (Fixed term: 9 Months with potential of being extended to 12 months)

Hours

Full time
Part time

37.5 hours per week

Job ref

216-YM-CO7867761-A

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: Brittany House
Town: Plymouth
Salary: £24,937 - £26,598 Per Annum
Salary period: Yearly
Closing: 13/04/2026 23:59

Recruitment Assistant

NHS AfC: Band 3

Detailed job description and main responsibilities

Responsible for processing recruitment related correspondence and documentation ensuring efficient and accurate completion of safe recruitment procedures for designated areas to include advertising vacancies, shortlisting, preparing and issuing contracts, in line with employment legislation, Trust and Department of Health guidelines.

• Support the recruitment officers in ensuring the whole recruitment process is carried out accurately, efficiently and in a timely manner in line with Trust Policies and Procedures.
• Ensure staff and members of the public are dealt with courteously, diplomatically and efficiently.
• Deal with enquiries and promote the interests of University Hospitals Plymouth NHS Trust optimising all recruitment opportunities. This may include signposting and referrals in line with HR requirements.
• Participate in recruitment and careers events as required at both a local and national level (sometimes outside office hours)
• Maintain departmental filing systems ensuring that information can be retrieved quickly and efficiently.
• Attend Open Days, Recruitment events and other recruitment programmes.
• Input data for vacancies/ applications, interviews, new starters and any other recruitment related information through NHS Jobs and ESR.
• Responsible for processing and placing adverts (locally, nationally and internationally), liaising with advertising agency and recruiting managers within designated areas of responsibility, ensuring compliance with Trust procedures and journal deadlines.
• Participate in meetings and activities relating to the recruitment process (e.g. relevant departmental meetings and recruitment and retention meetings), and support the implementation of change.

Person specification

Qualifications

Essential criteria

Proven NVQ3 Level Education or equivalent qualification/demonstrable experience in a similar role

Knowledge and Experience

Essential criteria

Demonstrable experience of working within a busy administration office.
Proven demonstrable experience within a customer service environment with focus on direct customer service.
IT literate proficient in the use of Microsoft Office, internal databases and using the internet for research purposes.

Desirable criteria

Proven knowledge of safe recruitment checks and procedures.
Proven knowledge of employment law
Previous demonstrable experience of working within a recruitment department of a large organisation.

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.