Job vacancy: Fluoroscopy IP Coordinator, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area: Imaging Fluoroscopy
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 216-LD-C7202099

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: Derriford Hospital
Town: Plymouth
Salary: £24,625 - £25,674 Per Annum Pro Rata
Salary period: Yearly
Closing: 19/06/2025 23:59

Fluoroscopy IP Coordinator

NHS AfC: Band 3

Detailed job description and main responsibilities

To act as point of contact in the fluoroscopy department and receive, coordinate and communicate information for users within the Fluoroscopy Department and Derriford Hospital.

To work effectively with Fluoroscopy Team including Fluoroscopy Operators, including Consultant Radiologists, Radiology Registrars and Radiographers, bookings teams, X ray Administrator and X ray Rota Coordinator.

To work effectively with other staff groups such as porters, ICAs, HCAs, Nurses and Imaging Management Team in order to meet service needs.

To attend the Imaging Production Board daily, including weekends and bank holidays where appropriate.

To establish good communication links with staff across Imaging and in Derriford Hospital.

To be able to identify risks, raise concerns and report incidents according to Trust policy in an appropriate manner to the Fluoroscopy, X ray and Imaging Management Team where appropriate.

To co-ordinate the appointments and patient flow through the fluoroscopy rooms.

To ensure the most effective use is made of Fluoroscopy resources and inpatient capacity is optimised.

To understand Fluoroscopy operator skills matrix to organise appropriate type of examination or procedure for the operator.

To engage with ward readiness arrangements.

To be familiar with patient preparation for Fluoroscopy examinations and procedures.

To be able to liaise with Nurses effectively in order to optimise any inpatient capacity for Fluoroscopy interventions.

To monitor closely inpatient flow and utilisation of Fluoroscopy capacity throughout the day and highlight to Fluoroscopy Team and Imaging Management team any delays.

To prioritise scans dependent on clinical urgency, patient waiting times and Fluoroscopy inpatient capacity.

To be able to use multiple computer programmes such as CRIS, SALUS, Synbiotix and other platforms as appropriate.

To communicate constantly changing situations to relevant parties in a clear and concise manner, via the Microsoft Teams, telephone, email and face to face.

To keep an up-to-the-minute record of daily scan lists to ensure accurate information is managed and relayed to relevant staff.

To help administer discharge dependent scan requests, maintain regular communication with relevant parties, and keep an accurate record of events.

To maintain a log of issues / actions on a daily basis.

To work flexibly to meet service requirements which includes seven day working. Nominally working hours are 0830-1700h on weekdays and 0830-1330h on weekends/bank holidays. These working times may change depending on service needs.

Person specification

KNOWLEDGE & EXPERIENCE

Essential criteria

General standard of education or equivalent
Numerate/ Literate
Proficient in use of Microsoft package and equivalent
General keyboarding skills

Desirable criteria

Supervisory management qualification or equivalent experience
• Familiar with CRIS, SALUS, Synbiotix and other relevant hospital electronic platforms.

QUALIFICATIONS

Essential criteria

NVQ Level 3 in Business Admin or equivalent demonstrable experience
Demonstrable experience of managing confidential data
Change management skills
Familiar with patient information and data management programmes
Demonstrable experience of dealing with complaints/ issues from staff at all levels

Desirable criteria

Previous experience of managing information within the NHS
Demonstrable service improvement and development skills

APTITUDE & ABILITIES

Essential criteria

Demonstrate excellent communication skills
Team worker
To have the ability to prioritise
Facilitation skills

Desirable criteria

Experience of leading teams and managing people

DISPOSITION / ATTITUDE / MOTIVATION

Essential criteria

Professional presentation
Ability to develop systems & processes to ensure efficient use of imaging
Ability to have a flexible and adaptable approach
Organised

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.