Job vacancy: IT Project Support - Pathology EPR, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area: Laboratory Information and Electronic Patient Record Systems
Grade: NHS AfC: Band 5
Contract: 12 months (Fixed term: 12 months)
Hours: Full time - 37.5 hours per week (37.5 hours per week)
Job ref: 216-AM-C7412200

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: Derriford
Town: Plymouth
Salary: £31,049 - £37,796 £31,049 - £37,796 Per Annum
Salary period: Yearly
Closing: 29/09/2025 23:59

IT Project Support - Pathology EPR

NHS AfC: Band 5

Detailed job description and main responsibilities

It is the responsibility of the post-holder to use their skills, experience and subject matter expertise to implement, deliver and review projects after implementation against stated benefits.

Projects are undertaken in a structured manner in accordance with Pathology Project Management procedures, standards and Prince 2 methodology and cover a wide range of disciplines including but not restricted to: Clinical systems; Business systems; Infrastructure, and Telecommunications.

Project Management

Project Delivery

· Initiate projects as directed by the Pathology IT Manager or departmental operations manager and assess them for feasibility

· Identify, analyse and document the project requirements with the clients and undertake an impact analysis to feed into service changes required after project delivery.

· Provide managerial and project support to the Pathology Management and departmental Operations Managers

· Compile and distribute the agenda for relevant project meetings, to take and distribute minutes at these meetings.

· To liaise with other departments and parts of the organisation, following up information and gathering data as needed.

· To produce high-quality word-processed letters, reports and other documents as required.

· Liaise with Project Managers and Financial Accountants to maintain a record for all capital expenditure.

· Identify, in conjunction with customers, the benefits to be realised by meeting the project requirements and the key success factors to be used to measure the project.

· Establish, manage, and communicate project plans ensuring all stakeholders understand deliverables and progress.

· Manage a number of concurrent projects or act as stage manager for larger projects, as assigned by the Pathology IT Manager or departmental Operations Manager, in a variety of customer areas across different disciplines, ensuring effective and regular communication at all levels with all interested parties

· Meet defined project management standards as defined by Pathology IT Manager or departmental Operations Managers and work with PMO to ensure that these standards are met.

· Maintain project plans and documentation ensuring that information that feeds into PMO reporting is accurate and timely.

· Co-ordinate and manage internal and external parties to ensure their effective involvement in change management, delivery, and ongoing service, according to policy of the customer organisations.

For further details please see attached JD&PS.

Person specification

Qualifications

Essential criteria

Educated to Degree level or equivalent relevant demonstrable experience

Desirable criteria

Prince 2 Foundation

Knowledge and Experience

Essential criteria

Proven relevant demonstrable experience in health service or other customer service-oriented organisation.
Proven demonstrable experience in organising, prioritising and planning multiple tasks and associated workloads, with the objective of meeting deadlines.
Demonstrable experience in the administration of an IT system

Desirable criteria

Demonstrable health information experience.

Aptitude & Abilities

Essential criteria

Demonstrable effective user of MS/Office suite.
Demonstrable excellent verbal, including strong presentation skills, written and interpersonal skills in order to communicate effectively.

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.