Job vacancy: Medical Education Apprentice – Foundation Programme, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area: Medical Education
Grade: Apprenticeship
Contract: Apprenticeship: 15 months
Hours: 37.5 hours per week (Full time - 37.5 hours per week)
Job ref: 216-EG-A7174341

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: Derriford Hospital
Town: Plymouth
Salary: £14,762.96 £14,762.96 per annum
Salary period: Yearly
Closing: 26/05/2025 23:59

Medical Education Apprentice – Foundation Programme

Apprenticeship

Detailed job description and main responsibilities

1. Provide administrative support to the Foundation Training Programme Co-ordinator, Foundation Programme Directors and the Medical Education Manager as required.
2. Provide relevant information and support, as requested, to all internal and external stakeholders involved in the foundation programme.
3. Assist Foundation Doctors in the setting up of their e-portfolios.
4. Inform foundation programme trainees of the dates and venues of the courses that they are required to attend.
5. Prepare attendance registers, certificates and any other relevant paperwork regarding F1 and F2 teaching sessions.
6. Coordinate ad hoc meetings with trainees and educational supervisors and any other meetings requested by the Foundation Team.
7. Additional administrative support regarding the foundation programme as required.
8. Ensure that all information regarding foundation programme placements, contact details and supervisory arrangements is available and up to date on all relevant systems
9. To provide general office support within the Postgraduate Medical Centre Office as part of the administration team including but not limited to:
• Liaising with delegates, catering staff, medical reps and suppliers.
• Support to presenters, including instructions on how to use the centre’s audio-visual equipment.
• Re-organisation of seminar room furniture and display equipment including the movement of chairs, tables and screens as required.
• Taking provisional room bookings.
• Opening and closing of the teaching rooms and whole Centre. There may be occasions where you are required to work an evening or during the weekend, but this is not often, and adequate notice is given.
• Ordering equipment, catering, and stationery, ensuring all financial recording is carried out as appropriate and in line with Trust financial regulations.
• Reception cover & answering telephones.

Person specification

Knowledge & Experience

Essential criteria

• Demonstrable experience working with people • Ability to work in a team environment

Desirable criteria

• Demonstrable experience in a customer service environment

Qualifications

Essential criteria

Computer literate

Aptitude & Abilities

Essential criteria

• Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels • Excellent communication and interpersonal skills • Good time management skills & organisational skills

Attitude & Motivation

Essential criteria

• Willingness to undertake further training and development • Positive attitude • Can use own initiative whilst under the direction of a supervisor

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.