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Job summary

Main area
Medical Secretary - Cellular & Anatomical Pathology
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
216-AH-C6204178
Employer
University Hospitals Plymouth NHS Trust
Employer type
NHS
Site
University Hospitals Plymouth
Town
Plymouth
Salary
£22,816 - £24,336 Per Annum
Salary period
Yearly
Closing
12/05/2024 23:59

Employer heading

University Hospitals Plymouth NHS Trust logo

Medical Secretary - Cellular & Anatomical Pathology

NHS AfC: Band 3

Job overview

  1. To be the primary point of contact for nominated Consultants on a day-to-day basis and to support their activities.
  2. To ensure that the Department’s output of diagnostic reports is maintained in a timely and quality driven manner.
  3. To support the Operations and Technical Services manager where needed

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

 Responsible for the full secretarial and administrative service to nominated consultants and other Departmental medical staff.   This will include word processing, filing, touch typing, audio typing and the composition of non-clinical letters.

Utilise a wide range of medical terminology and software programmes 

Take appropriate action with regard to telephone calls from patients, bereaved relatives, GPs and other agencies using initiative

Arrange appointments for Inquests and meetings 

Manage and prioritise own workload including the typing of histology reports, cytology reports, post mortem reports, medical reports, requiring extensive knowledge of medical terminology used across all specialities.

Undertake the entry of data into the Laboratory Information Management System and diagnostic coding of Histology and Post Mortem reports 

Ensuring patient notes are available for consultants for Post Mortem and Histology reporting

Maintain an up-to-date diary for the Consultant, liaison with external and internal contacts and organisations as necessary

Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results.

Sort and deal with all correspondence, using experience to prioritise

Provide administrative support to Consultant in respect of work relating to teaching, research, NHS medical reports, charities, publications and presentations

 

 

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Detailed job description and main responsibilities

Please refer to attached JD for full understanding of the role or contact Jo Ford.  

We are looking for an enthusiastic and demonstrably experienced Medical Secretary to join our team to support the Consultant Histopathologist team.

Person specification

Knowledge and experience

Essential criteria
  • • Competence in audio transcription
  • • Good command of the English language, verbal and written
  • • Demonstrable touch-typing skills
Desirable criteria
  • • Previous demonstrable experience in a medical secretarial role
  • • Proven knowledge of iPM
  • • Comprehensive proven knowledge of medical terminology across all Specialities

Qualifications

Essential criteria
  • • NVQ Level 3 in Business and Administration or equivalent level of qualification or previous demonstrable experience and competence at a Support Medical Secretary level, having successfully undertaken the full remit of a medical secretary position.
  • • Word processing to OCR Level 3 or equivalent
Desirable criteria
  • • Audio typing qualifications
  • • CLAIT qualifications

Aptitude & Abilities

Essential criteria
  • Demonstrable oral and written communication skills
  • Excellent interpersonal skills

Employer certification / accreditation badges

Disability confident leaderArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Defence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jo Ford
Job title
Lead Medical Secretary
Email address
[email protected]
Telephone number
01752 432653
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