Detailed job description and main responsibilities

Project Management

·        To operate all PMO projects according to the Trust’s project methodology and to work across specific performance, finance and quality standards and teams to ensure correct guidelines are followed.

·        Facilitating the development and delivery of project plans as agreed.

·        Develop and agree with key stakeholder project definition documents

·        Produce and update action plans in support of higher-level project plans.

·        Completion of project risk analysis and issues surrounding individual project plans and ensuring that appropriate solutions are identified and implemented.

·        To identify and work closely with all key stakeholders associated with the projects including MDT’s and Senior Managers in participating Departments.

·        To co-ordinate the project evaluation and liaise with Improvement and Delivery Teams to make recommendations/decisions on technical options as appropriate.

·        To monitor resources, timescales and costs and provide regular reports to Project Boards including highlight reports and be responsible for project documentation.

·        Develop business planning and PMO templates

·        To support the PMO office with the tracking and delivery of key milestones relation to business planning, business case development and project as per agreed governance and reporting.

Quality

·        To be conversant with the latest policies in areas of work allocated.

·        Adherence to all Trust Policies and Procedures

·        Adhere to Trust policies and procedures e.g. Health and Safety at work, Equal Opportunities etc.

Communications

·        To support the development of clearly defined and agreed work plans in relation to specific service areas, assist in the facilitation of the delivery of that plan, support the evaluation of the effectiveness of agreed plans and assist with the provision of all necessary reports on progress

·        To provide support in developing a communications strategy that ensures all clinicians and other health care workers involved in transformation programmes understand the plans for service development and these changes are shared with all other relevant partners.

·        Assist in the facilitation of the communication process and stakeholder management throughout the entire production and delivery of project plans.

·        To produce information reports to enable current demand and capacity to be understood and analysed progress on agreed work plans to be reported at all levels. To ensure reports are targeted to meet the needs of relevant audiences. 

·        Develop and maintain communication links across the system.

·        To produce accurate and timely meeting notes to ensure meetings are organised effectively.

·        To represent the PMO function and where necessary report regularly on progress, outcomes and issues.

Learning Development

·        To develop generic skills in change management.

·        Influence teams to take ownership of change.

·        To attend and participate in national / local learning workshops and training events. 

·        Ensuring continuous self-development needs are met to maintain the ability to respond to service changes, as need dictates.

Information Collection and Analysis

·        Initiate and maintain and support information reporting for individual projects. Where such information is not routinely collected and recorded on the Trusts systems.

·        To suggest and implement electronic solutions for manual systems where appropriate and to provide appropriate training and support to staff.

·        Collection of data in order to analyse demand and capacity.

·        Identify key pressures and bottlenecks within the system and to assist in addressing and overcoming them. By using differing qualitative and quantitative data collection tools.

·        Collection of data to analyse in order to answer specific questions, highlight problems, bottlenecks and summarise for reporting inefficiencies.

·        Continual review of data collection, ensuring appropriateness and validity of data items.

·        To access and extract data from information system on a regular basis or work closely with performance information colleagues to obtain. To produce timely and accurate reports relating to activity and clinical information as requested

·        To assist in the development and production of key performance indicators and ensure their delivery is timely and regular.

·        To acquire, maintain and exchange within the team an advanced knowledge of Microsoft packages that relate to delivering aspects of this post.