Job vacancy: Generic Supply Chain Assistant, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area: Supply Chain Assistant
Grade: NHS AfC: Band 2
Contract: Permanent
Hours: Full time - 37.5 hours per week (37.5 hours per week)
Job ref: 216-PL-A7298125

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: NHS Jobs
Town: Plymouth
Salary: £24,169 Per Annum
Salary period: Yearly
Closing: 07/07/2025 23:59

Generic Supply Chain Assistant

NHS AfC: Band 2

Detailed job description and main responsibilities

Accept deliveries into UHP warehouse & Goods-In
Carry out Forklift daily health & Safety checks.
Carry out Transport daily health & Safety checks.
To stow warehouse stock in line with Trust FIFO guidelines.
Pick and pack requested medical products as per agreed schedule and point of care requirements.
To be aware of stock expiry dates and ensure that shortest dated stock is issued first to customers.
To deliver caged/palletised/loose goods to all Trust units and departments, ensuring they are left as directed in a safe and appropriate place.
To ensure all required delivery paperwork is correctly sorted, completed, and filed by the end of each day.
To ensure all types of urgent deliveries are made as appropriate and directed.
To collect and return goods to Goods Inwards as required.
To assist with the preparation of goods for delivery to units including the breakdown of mixed cages and palletised deliveries as required.
To assist with the matching of internal delivery paperwork to goods coming in and putting these goods in the relevant location for onward delivery.
To ensure the return of empty cages/pallets to the correct storage locations on level 2 for collection by NHSSC, Warehouse or other authorised users.
To ensure that all provided delivery equipment is used correctly and safely.
Support Perpetual / Adhoc / Planned stocktaking, ensuring accuracy against system levels.
To load and deliver goods to offsite and external locations using the departmental delivery vehicle as required and directed.
To ensure the delivery vehicle is kept correctly fuelled and maintained, reporting any faults to line management as required.
To maintain the vehicle logbook following the correct procedures as directed by the Transport Policy.
To use the departmental forklift to load and offload delivery vehicles as required.
To use the forklift to move items around the Trust site as required and appropriate.
To ensure the forklift is garaged appropriately and kept charged.
To stand in for any member of the Supply Chain team as directed, ensuring deliveries into the department are checked, signed for and processed correctly, and relevant onward delivery paperwork has been raised.
To stand in for the Estates Storekeeper when directed, in providing a basic level of issuing and ordering of Estates stock held.
To collate, pick and deliver the drape, gown and pack requirements of the theatre locations around the Trust when directed.
To stand in for the Daily Delivery Store person when directed, in providing a basic level of issuing and ordering of daily delivery consumables around the Trust.
To be responsible for one’s own personal Health and Safety, as the post involves wearing the correct personal protection equipment and also involves the manual handling of possibly heavy items.
To participate in the introduction of improved working procedures to establish and maintain total quality standards to agreed levels.
To operate office machinery and equipment provided as appropriate to task allocated.
To provide backup for other staff in the event of absence or leave as appropriate.
To take and record telephone messages and act upon them accordingly.
Daily, maintain working areas in a clean, tidy and safe condition.
To report all faults, errors and exceptions to line management as appropriate.
To maintain good working relationships with colleagues, staff and delivery drivers

For further details please see the attached JD.

Person specification

Knowledge & Experience

Essential criteria

Previous demonstrable experience of dealing with customers
Demonstrable experience of working in a store / Goods inward environment
Forklift Driver

Desirable criteria

Demonstrable experience of using Microsoft office software such as Excel and Word

Qualifications

Essential criteria

Educated to GCSE level 4-9 (A-C) or equivalent demonstrable experience

Desirable criteria

Supply Chain / Logistics NVQ qualifications

Aptitude & Abilities

Essential criteria

Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Attention to detail

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.