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Job summary

Main area
Support Secretary - Oncology Admin
Grade
NHS AfC: Band 2
Contract
Fixed term: 12 months (FTC 12 months)
Hours
Full time - 37.5 hours per week (Monday - Friday)
Job ref
216-CB-M7201136
Employer
University Hospitals Plymouth NHS Trust
Employer type
NHS
Site
Derriford Hospital
Town
Plymouth
Salary
£24,169 Per Annum
Salary period
Yearly
Closing
29/05/2025 23:59

Employer heading

University Hospitals Plymouth NHS Trust logo

Support Secretary

NHS AfC: Band 2

Job overview

We are seeking an enthusiastic Support Secretary to provide comprehensive support to the Medical Secretaries based within the Oncology Department at Derriford Hospital.

This would be for a fixed term for 12 months.

The successful candidate will display excellent communication skills , be able to work well within a team and have the ability to work well within a busy environment. They must be able to prioritise their work efficiently in order to maintain an effective service to the team.

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

To assist in the provision of administrative support to the Oncology Department. Including Booking of appointments, filing, audio typing and other administrative/secretarial functions.

 

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Detailed job description and main responsibilities

·       To provide audio / copy typing support to the medical secretaries as required.

·       To cover for medical secretaries and other staff during periods of annual leave and / or sickness.

·       Support administration of waiting lists in conjunction with Trust Waiting List Policy. This will include printing and sending appointment invitation letters as instructed by the medical secretaries.

·       Sort and file confidential patient reports, results, charts and correspondence in hospital casenotes, in accordance with designated procedures.

·       To answer the telephone and deal with enquiries from a number of sources e.g. patients, GPs, other medical staff or route the call appropriately.

·       Locate, trace and dispatch casenotes and x-rays to other wards and departments using the iPM system.

·       Support the prepping of haematology clinics in line with Trust Administrative Procedure Note.

Person specification

Knowledge & Experience

Essential criteria
  • Good written and verbal communication skills
  • Demonstrable experience in a similar role
Desirable criteria
  • Previous demonstrable experience in a large clinical setting

Qualifications

Essential criteria
  • GCSE’s 9-4 (A-C) in Maths & English or equivalent demonstrable experience

Aptitude & Abilities

Essential criteria
  • Good communication and interpersonal skills
  • Understanding of appointment systems
Desirable criteria
  • Ability to work across multiple teams

Employer certification / accreditation badges

Disability confident leaderArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Defence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jean Dawes
Job title
Clinical Administration Manager
Email address
[email protected]
Telephone number
01752 437203
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