Job vacancy: Speciality Co-ordinator Urology, University Hospitals Plymouth NHS Trust, Plymouth

Job summary

Main area: Urology
Grade: NHS AfC: Band 4
Contract: Fixed term: 12 months (Maternity Cover)
Hours: Full time - 37.5 hours per week
Job ref: 216-LT-DD8008714

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: University Hospitals Plymouth NHS Trust
Town: Plymouth
Salary: £28,392 - £31,157 Per Annum Pro Rata
Salary period: Yearly
Closing: 11/06/2026 23:59

Speciality Co-ordinator Urology

NHS AfC: Band 4

Detailed job description and main responsibilities

• Responsible for the supervision and training of junior staff. Where appropriate manage and supervise members of the team.

• To assist in the training of newly appointed temporary, locum or other secretaries and supporting them during their assimilation.  Ensure outpatient referrals are managed in accordance with the Trust’s Waiting List Policy.  Ensure that patients are added to the IP/DC waiting list in accordance with the Trust’s waiting list policy.

• Co-ordination of speciality waiting lists/PTL’s, including Cancer PTL, within the framework of the Trust’s Waiting List Policy.

• Work with Waiting List Managers to ensure key performance standards in relation to patient access are met.

• Prioritise own workload including the typing of clinics, discharge summaries and medical reports.

• Ensure effective communication with all members of the multi-disciplinary team.

• Sort and deal with all correspondence, keeping a satisfactory record and filing system

• Collate results with patient casenotes, ensuring that they are seen and actioned promptly by the relevant clinician.

For further information please see attached job description.

Person specification

Essential

Essential criteria

Previous demonstratable experience as a medical secretary.

Desirable criteria

NHS experience

essential

Essential criteria

Demonstrate knowledge of Primary Target Lists, and waiting list management
Proven educated to GCSE A* to C or equivalent standard demonstratable Audio typing experience

Desirable criteria

Cancer targets knowledge

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.