Job vacancy: Theatre Clerk, University Hospitals Plymouth NHS Trust, Tavistock

Job summary

Main area: Theatre Clerk
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 216-NB-CO7873225

Employer: University Hospitals Plymouth NHS Trust
Employer type: NHS
Site: Tavistock Hospital
Town: Tavistock
Salary: £24,937 - £26,598 £24,937 - £26,598 per annum
Salary period: Yearly
Closing: 06/04/2026 23:59

Theatre Clerk

NHS AfC: Band 3

Detailed job description and main responsibilities

1. Manage the PTL selecting patients for admission based on clinical priority determined by the medical teams and chronological waiting list time.

2. Making sure the PTL is up to date with relevant p-codes and priority codes, if not then get that information from letters or directly from consultants in a timely manner.

3. To compile theatre lists for several specialities, creating an appropriate mix of patients using waiting list criteria.

4. To notify patients by letter, telephone or email of admission dates, pre-operative assessment, ensuring that they have the appropriate information on what drugs to stop taking as per Consultant’s request and instructions to follow prior to their admission.

5. Attending weekly local 8-4-2 meeting with representative from theatre to discuss patients, timings & utilisation.

6. Make the best use of theatre times/utilisation.

7. Ensuring any pre-assessment appointments are booked.

8. Be responsible for informing ward of patient’s admission and ensuring that all patients’ notes, and relevant MRSA/blood results are available for the ward staff.

9. Adding patients to Bluespier accurately and in good time for the Consultant’s to review their lists prior to the day of surgery.

10. Reorganise lists to accommodate short notice cancelations and working efficiently to create a pool of short notice patients, who can utilise cancellation slots. To maximise our overall utilisation.

For further details please see attached JD & PS

Person specification

Knowledge & Experience

Essential criteria

Previous clerical demonstrable experience
Previous demonstrable experience of waiting list management or management of complex data.
Demonstrate ability to use all main software packages (including word and excel)

Desirable criteria

Managing PTL’s
Proven knowledge of RTT pathway & RTT codes
Demonstrate use of hospital software such as Patient Management Sysytem

Qualifications

Essential criteria

A-C grade GCSE in English and Maths or equivalent
Basic proven knowledge of computerised systems
Keyboard skills
NVQ level 2 or equivalent

Desirable criteria

NVQ level 3

Aptitude & Abilities

Essential criteria

Ability to communicate at all levels
Excellent telephone manner
Excellent organisational skills
Good interpersonal skills
Ability to maintain confidentiality

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

If you need support with the online application process or require reasonable adjustments with the application and/or interview process please contact the Recruiting Manager for this post.

We recognise that work life balance is important for our colleagues and so we invite requests from applicants about less than full time/flexible working for our advertised roles. We recommend contacting the manager of the role prior to applying and we commit to giving requests full consideration.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details
University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.