Job vacancy: Placement Coordinator, Torbay and South Devon NHS Foundation Trust, Torquay

Job summary

Main area

Education

Grade

NHS AfC: Band 4

Contract

Permanent

Hours

Full time
Job share

37.5 hours per week

Job ref

388-7522328-CORP

Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Horizon Centre
Town: Torquay
Salary: £27,485 - £30,162 per annum
Salary period: Yearly
Closing: 27/01/2026 23:59

Placement Coordinator

NHS AfC: Band 4

Detailed job description and main responsibilities

Communication and Working Relationships

· Directorate staff including Head of Education, Deputy Head of Education and Education Programmes Lead

· Liaise directly with the Clinical Programmes Team

· Liaise with multi-professional staff working within the Trust and the wider South Devon Health Community.

· Engage with student groups.

· Partnership working with educational providers: University of Plymouth, University of Exeter Open University (AEI’s) Colleges and Schools.

· Other health trusts, social care sector and independent sector as required within the Peninsula.

· To liaise with external partners such as the Universities and Colleges

· To be able to deal with complex queries independently and refer to senior colleagues when queries are outside their sphere of knowledge to ensure information is accurate.

· Attend team meetings and provide detailed updates regarding placement capacity

Planning and Organisation

· Able to work autonomously and manage their own workload

· Develops, implements and sets up own administrative processes

· Is able to problem solve on a daily basis and react appropriately to changing demands both internally and externally

· Works on own initiative and prioritise own workload.

· Works as part of a team both internally and externally with HEIs

· Is flexible and adaptable.

· Maintains effective administration services

· Maintains and updates all databases to ensure accuracy of information

· Ensures that placements and numbers are planned in advance to support capacity working with placement leads within the directorate.

Policy and Service Responsibility

· Implement and update systems for monitoring and analysing safer systems of work through audit.

· Ensure all appropriate data is recorded and easily obtainable for quality assurance purposes i.e data which is required by NHS England (NHSE) data for contractually linked projects and for Board and other Trust reports

· Responsible for maintaining administration and recording systems and documentation.

· The Trust operates a range of policies, e.g. Human Resources, Clinical Practice (available on the Trust intranet). All Trust employees must observe and adhere to the provisions outlined in these policies.

· As a Trust employee you are expected to work in accordance with the Trust’s values.

Continuing Professional Development

Maintain professional competence, keeping abreast of developments in Health & Safety legislation, professional guidance and appropriate research. Participate in further training and attend approved courses as necessary to maintain a high level of professional expertise.

Person specification

Qualifications

Essential criteria

Educated to A Level/NVQ Level 3 or equivalent
IT experience, particularly Microsoft Word and Excel

Desirable criteria

Experience working at Diploma level in business administration

Training

Essential criteria

Willingness to undertake training for the role as required

Knowledge

Essential criteria

Ability to review large volumes of detailed data, and provide summary reports to senior staff members
Prior experience in NHS, University, Education or Clinical Education Setting.
Personnel management

Desirable criteria

Knowledge of Clinical Education processes, procedures, and policies

Experience

Essential criteria

Ability to work under pressure and to tight deadlines
Strong analytical skills
Experience in managing own area of work
Negotiation and interpersonal skills

Desirable criteria

Experience of student databases/systems

Specific skills

Essential criteria

Ability to undertake minute taking
IT skills including setting up and managing databases, excel and word processing skills
Ability to review large volumes of detailed data, and provide summary reports to senior staff members
Proven track record of planning and coordinating complex processes

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

IMPORTANT INFORMATION

We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
Please read the job description carefully and tailor your application to reflect the requirements of the role.
Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
It is your responsibility to ensure the timely receipt of appropriate references.

The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.