Job summary
- Main area
- Finance
- Grade
- NHS AfC: Band 2
- Contract
- Fixed term: 9 months (could potentially be extended or become permanent)
- Hours
- Part time
- Flexible working
- Home or remote working
- Job ref
- 388-7305454-CORP
- Employer
- Torbay and South Devon NHS Foundation Trust
- Employer type
- NHS
- Site
- Regent House
- Town
- Torquay
- Salary
- £24,465 per annum pro rata
- Salary period
- Yearly
- Closing
- 31/08/2025 23:59
Employer heading
Payments Assistant
NHS AfC: Band 2
Job overview
We are looking for an enthusiastic person to join the Accounts Payable team within the Finance Department. The Trust offers a generous pension and substantial holiday entitlements.
You will assist the Payments Supervisor with statistics for ad-hoc returns of work, working to build a rapport with your dedicated suppliers and become aware how some suppliers invoices have to be dealt with differently
- Internal:
Trust Staff: Providing and receiving information and advice to all levels,
both clinical and non-clinical
Internal Audit - External:
Supplier organisations and individuals
HMRC
Other NHS organisations
As this position is within such a large organisation, it offers good career progression, especially for someone in the early stages of their financial career.
Main duties of the job
- To accurately process supplier invoices and other payments requests through the Unit 4 Finance & Procurement system in accordance with organisational policies and procedures.
- To ensure that only appropriately authorised invoices and other payment requests are processed for payment.
- To ensure that supplier payments are processed promptly in line with Government guidance and in line with agreed contractual terms.
- To monitor supplier accounts, and routinely investigate & resolve non-payment queries with staff and suppliers, using tact to negotiate a successful conclusion.
- To identify and escalate any suspicions and concerns relating to correspondence and payment requests to the line manager, in accordance with the organisations standard operating procedures.
Working for our organisation
The Accounts Payable Team consists of the AP Manager, AP Supervisor & 5 Assistants.
With in excess of 125,000 invoices a year to process it is imperative that each member of the team works well under pressure and as a team player, but equally as important that they are able to work independently and prioritise workload effectively.
The Team now works in an almost completely paperless environment and once fully trained there could be the opportunity to work from home on certain days of the week.
Why work with us - 1 (pagetiger.com)
Detailed job description and main responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification
Person specification
Qualifications
Essential criteria
- GCSE Maths and English
Desirable criteria
- AAT foundation level or equivalent practical experience.
Knowledge
Essential criteria
- Sound understanding of the implication of interfaces between systems. Ability to work independently without close supervision.
Desirable criteria
- Specialist knowledge of VAT rules as they apply to the NHS – in particular which invoices are eligible for VAT reclaim under contracted out services rules.
Experience
Essential criteria
- Experience in the use of large financial systems. Excel – basic.
Personal
Essential criteria
- Good interpersonal skills. Good negotiation skills.
Skills
Essential criteria
- Advanced keyboard skills to enable fast, accurate processing of invoices and other payment requests.
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Michelle Lonsdale
- Job title
- Corporate Services Accounts
- Email address
- [email protected]
- Telephone number
- 01803 653330
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