Job summary
- Main area
- Commercial Services - Systems
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 9 months (Maternity Cover)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 153-CO04966
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- Yeomans House
- Town
- Bournemouth
- Salary
- £27,485 - £30,162 pa/pro rata
- Salary period
- Yearly
- Closing
- 07/09/2025 23:59
Employer heading
Procurement Systems Administrator
NHS AfC: Band 4
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
We are aware that some candidates may choose to use AI tools to support the preparation of their application. While this is not discouraged, we kindly remind applicants that submissions should remain an honest and accurate representation of your own experience and suitability. Personal integrity is an important part of the recruitment process.
Job overview
Are you a motivated individual looking for your next challenge?
We have an opportunity for a Maternity Leave cover post as a procurement systems administrator. As part of our systems team within Commercial Services, UHD.
You will be an excellent communicator, acting as an ambassador for the department to ensure we provide an effective and efficient system support service to stakeholders across all areas of UHD.
The successful candidate will be reporting into the senior procurement systems manager. Working alongside a team of systems colleagues. Your role will require development, management and maintenance of procurement integrated systems and applications, to support an effective and efficient procurement service.
Please note if you previously applied and were not successful we will not be able to reconsider your application within 3 months.
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.
This post is part of the Finance and Business Intelligence Directorate that University Hospitals Dorset NHS Foundation Trust may transfer to an NHS ‘wholly owned subsidiary’; the proposed date of transfer is October 2025. This is an exciting opportunity to join a developing, expanding, organisation with a strong commitment to NHS values and putting patients first. The NHS wholly owned subsidiary will continue to offer NHS Agenda for Change Terms and Conditions to current employees who transfer in October as well as to new employees recruited after that date.
Detailed job description and main responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person specification
Qualifications
Essential criteria
- Attainment of Chartered Institute of Procurement and Supply (CIPS) certificate/foundation stage in Purchasing & Supply (level 3)
- Evidence equivalent level professional experience
Experience
Essential criteria
- Previous experience in the development and maintenance of systems both electronic and paper-based
- Experience of working in a purchasing or supplies function which utilises enabling technologies
Desirable criteria
- Experience of working in an NHS purchasing and supplies function or public sector organisation
Technical Skills Competencies
Essential criteria
- Excellent keyboard skills with intermediate ability of computer applications including MS Word, MS Excel and MS Outlook
- Excellent time management and organisational skills.
- Good data presentation skills.
Desirable criteria
- Skills in SQL report creation
- Intermediate ability in use of all MS Office suite of applications.
Knowledge
Essential criteria
- Proven understanding of e-procurement systems which include P2P, data analytics, cataloguing and inventory control theories.
Interpersonal skills
Essential criteria
- Ability to work under pressure and to deadlines.
- Ability to provide, receive and communicate supply chain systems issues effectively with non-supply chain personnel.
Personal Attributes
Essential criteria
- Flexible in approach to work with positive attitude to continuous improvement and change.
- Excellent communicator with good customer care attitude and the ability to forge working relationships with a variety of stakeholders
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Alice Lockwood
- Job title
- Senior Procurement Systems Manager
- Email address
- [email protected]
- Telephone number
- 0300 019 4339
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