Job summary
- Main area
- Radiology Directorate
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Post can be 4 x 7.5 hour days or hours spread over 5 days)
- Job ref
- 153-SP04924-A
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- University Hospitals Dorset
- Town
- Bournemouth
- Salary
- £27,485 - £30,162 pa/pro rata
- Salary period
- Yearly
- Closing
- 09/09/2025 23:59
Employer heading
Radiology Directorate PA
Band 4
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
We are aware that some candidates may choose to use AI tools to support the preparation of their application. While this is not discouraged, we kindly remind applicants that submissions should remain an honest and accurate representation of your own experience and suitability. Personal integrity is an important part of the recruitment process.
Job overview
Are you an experienced PA or secretary?
The Radiology Directorate is looking for an organised and highly motivated individual to support the Directorate Leadership Team. You will be an effective communicator, understand the importance of building and maintaining professional rapport, proficient in Microsoft and understand the importance of respecting confidentiality.
The focus of this role is to provide comprehensive administrative support to the Directorate leadership team.
To find out more about the role and person specification please see the supporting documents and/or email [email protected] to arrange a call.
Interview Date - 29th September 2025
Main duties of the job
The Directorate PA will provide administrative support to the leadership team, including but not restricted to - diary management, meeting organisation and support, correspondence and communications.
The care group PA is often the first point of contact and must ensure that communication to and from the senior team is clear and efficient.
The role requires sensitive and appropriate handling of complex and often time critical information.
The ability to prioritise own workload and to support that of the leadership team will be vital.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.
Detailed job description and main responsibilities
This role supports the Head of Imaging Services, by providing a comprehensive and efficient secretarial and administrative service. The role is responsible for managing complex and sensitive business information and communication on behalf of the management team, problem solving and responding to requirements at short notice.
Responsibilities will include:
- To schedule and attend directorate and meetings as required, prepare agendas, compile and distribute papers, record minutes and actions, and ensure that appropriate venues and facilities are booked in advance, notifying all attendees in a timely manner
- Monitor meeting action points to ensure follow up by key individuals. Maintaining action logs as required
- Ensure that efficient and agreed systems are in place to guarantee that time scales are met
- Deal with correspondence promptly on behalf of the Head of Imaging Services
- Manage and prioritise workload, whilst potentially experiencing interruptions and / or changes in priorities
- Set out own priorities without direct supervision
- Maintenance of constructive relationships within and across the Directorate and externally, which is vital to successfully carrying out the role.
- The post holder is expected to work and act according to the UHD values, to be helpful, sensitive, and professional at all times.
This post predominantly involves providing PA support to the Head of Imaging Services but there will be a requirement to provide support to the other Department managers within the Radiology Directorate.
Person specification
Competence
Essential criteria
- Familiarity with and experience in using Microsoft packages
Desirable criteria
- Secretarial or administration training
Experience
Essential criteria
- Two years administrative experience
Desirable criteria
- Experience in NHS setting
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Wendy Gamble
- Job title
- Radiology Directorate PA
- Email address
- [email protected]
- Telephone number
- 0300 019 6536
- Additional information
It would be invaluable to have a conversation/visit either prior to application or interview regarding the role, please email to agree a call.
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