Job overview

An exciting opportunity has arisen for a well-motivated individual to join us as Personal Assistant within Medical Specialities  providing PA support to the Dermatology Consultants.

This is a full-time permanent position working 37.5 hours per week Monday to Friday.

This position has cross site working possible and the potential of home working part time subject to the needs of the department.

You will be motivated, flexible, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

You will have experience of copy typing and will have worked within a healthcare environment with Personal Assistant experience and knowledge of medical terminology.

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.

Main duties of the job

· Manage electronic diaries for the Consultants.

· Manage Consultant e-mails and action where appropriate.

· Relieve the Consultant of administrative tasks not pertaining to clinical work wherever possible.

· To maintain, co-ordinate and organise appointments/meetings with staff, patients or their relatives and other visitors to the hospital such as company representatives.

· Deal with queries involving confidential documents regarding a wide variety of information without recourse to others, recognising when issues should be referred and to whom.

· Typing clinic/additional letters to GP’s, patients and other Allied Health Professionals, using digital dictation when appropriate.

· Look up, sort and file patients’ results.

· Use the hospital computer system to access patient details. CRT must be always used when receiving and moving notes. This is mandatory within the Trust.

· Photocopying, faxing, scanning and general filing.

· Be responsible for out-going post, meeting afternoon deadline.

· Scan all new Choose & Book referrals.

Working for our organisation

Our values define who we are as #TeamUHD.  They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. 

This means that some services may move site this year or next, either temporarily or long term.  Recruiting Managers interviewing for this role will be happy to answer any specific questions  at interview.  

Please note if a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under relevant Trust or national terms and conditions.