Job summary
- Main area
- Histopathology
- Grade
- Band 3
- Contract
- Fixed term: 12 months (Replacement to assist histology administration team during transition to new digital pathology process)
- Hours
- Part time - 18.75 hours per week (Monday to Friday Between the Hours of 8:00-17:00)
- Job ref
- 153-SP04570-A
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- Poole Hospital
- Town
- Poole
- Salary
- £24,625 - £25,674 pa / pro rata
- Salary period
- Yearly
- Closing
- 15/06/2025 23:59
Employer heading
Secretary / Administrator - Histology
Band 3
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
A vacancy has arisen at Poole Hospital for a secretary / administrator working as part of a small team to provide efficient secretarial and administrative support to the Consultant Histopathologists
Responsibilities of the post will include providing a full administrative service and assisting in the organisation of the Consultant Histopathologists workload
They will produce medical correspondence, including patient related documents, data entry into laboratory computer system, specialised reports and will deal with enquiries, both by telephone and in person, from parties internal and external to the Trust.
The ideal candidate will be able to prioritise and organise their own workload and will have confidence in dealing with colleagues and GP’s, clinicians etc. The post requires attention to detail, commitment and an ability to work as part of a team.
Hours - 3 days a week. Monday to Friday between the hours 8.00-17.00
Base Location: Poole & Bournemouth Hospitals
Interview Date: TBC
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions
Detailed job description and main responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person specification
Qualifications
Essential criteria
- Good general education to include English and Mathematics
Desirable criteria
- Audio typing and copy typing
- RSA II or equivalent or extensive secretarial experience
- Data administration
- ECDL
- Word processing
Experience
Essential criteria
- Secretary or PA role or Administrator
- PC and data input
- Establishing and maintaining office systems
Desirable criteria
- Confidence in dealing appropriately with Health Service Professionals by telephone and in person
- Previous secretarial experience
- Audio typing
- Experience in using PUSH workload management system
- Experience with CliniSys Winpath system
Knowledge
Essential criteria
- Basic IT skills
- Word
- Excel
- internet
Desirable criteria
- Knowledge of hospital PMS and CaMIS
- Understanding of medical terminology
- Winpath and Telepath
- Understanding of medical terminology
Personal Attributes
Essential criteria
- Ability to work as part of a team
- High level of accuracy and attention to detail
- Understand the need for confidentiality
- Ability to plan, organize and prioritise own workload
- Ability to work on own and under pressure in a busy office
Desirable criteria
- Ability to identify solutions to problems based on precedent
- Ability to collate histology component for MDT meetings
- Actively allocate Pathologists workload on a daily basis
- Enthusiastic approach
- Ability to build good working relationships at all levels
Other Requirements
Essential criteria
- Ability to work on own initiative
Language requirement
Essential criteria
- Good command of written English
- Able to speak English as necessary to undertake the role
- Competent and polite telephone manner
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- James Reed
- Job title
- Deputy laboratory manager - Poole
- Email address
- [email protected]
- Telephone number
- 0300 019 2211
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