Job summary
- Main area
- Medicine
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 153-ME04603
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- Poole Hospital
- Town
- Poole
- Salary
- £24,625 - £25,674 pa
- Salary period
- Yearly
- Closing
- 11/06/2025 23:59
Employer heading
Ward Personal Assistant - A5 and A4 Ward
Band 3
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
We are looking for a Full time Ward Personal Assistant to join the team on Ward A5 and A4 at Poole Hospital.
Ward A4 Is a 27 bedded acute Respiratory ward and A5 is a 27 Bedded Acute gastroenterology ward. Both wards will be moving to the COAST building at Royal Bournemouth Hospital, this move is anticipated to be around January 2026
Your time will be split between A4 and A5 equally. Days of work are Monday - Friday 08:00 - 16:00, excluding bank holidays.
The ideal applicant would be well organised, highly motivated and able to work autonomously as well as part of a wider multidisciplinary team. You must be able to maintain confidentiality, demonstrate excellent typing and IT skills and be able to communicate effectively.
The main focus of this role is to provide administrative support in the form of organising staff training needs, maintaining staff records, taking and distributing accurate minutes of meetings and producing quality and performance data alongside other duties outlined in the job description. The job role is to provide support to the ward sister and management team, it is a condition of the trust that some cross site working may be required.
Base Location: Poole Hospital wards A4 and A5
Interview Date: TBC
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Wards are moving to Royal Bournemouth Hospital in 2026.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.
Detailed job description and main responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person specification
Technical Skills Competencies
Essential criteria
- Computer literate with word processing experience
- Able to demonstrate use of IT software packages, eg spreadsheets
Desirable criteria
- Competent in use of Microsoft Office software (especially Word, Excel and PowerPoint)
Qualifications
Essential criteria
- RSA III or equivalent touch typing/computer skills
- GCSE in English or equivalent
Experience
Essential criteria
- Experience in working in a busy administrative environment
Desirable criteria
- Healthcare admin background
- Previous secretarial experience
Knowledge
Essential criteria
- Understanding of office practices
- Knowledge of secretarial procedures
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Pinki Sharma
- Job title
- Ward Sister
- Email address
- [email protected]
- Telephone number
- 0300 019 3126
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