Job overview

An exciting opportunity has arisen for a motivated and experienced Admin Coordinator to join our administration service. The post holder will be responsible for supervising and supporting administrative teams covering the Urgent Treatment Centre, working collaboratively with a part time Admin Coordinator for the Community Admin Team to ensure continuity of cover and effective communication.

The role is primarily based at Weymouth Community Hospital, with flexibility to work across sites within the Weymouth and Portland locality.

This is a key operational role, providing day to day supervision of admin teams and ensuring efficient, high quality administrative support to clinical services. The post holder will coordinate workloads, maintain standards, and act as a central point of contact between teams.

Applicants must have strong IT, organisational, and time management skills, with the ability to prioritise competing demands and communicate effectively with tact and discretion.

Candidates requiring Skilled Worker sponsorship are unfortunately ineligible to apply for this post.

Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful

Main duties of the job

Line manage the Urgent Treatment Centre Reception, which consists of a team of 9 working shift patterns across a 7 day service

Hold responsibility for the recruitment, induction, training and development of all administration team members; providing support and supervision to all members of the team.

Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism.

To facilitate the smooth running of the service throughout the year by effective coordination of rotas and by keeping attendance, annual leave and sickness records.

Provide advice and support on admin issues across the service and undertake specific project work, as required.

Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of.  Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

Working for our organisation

 At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.