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Job summary

Main area
Undergraduate Admin Assistant
Grade
NHS AfC: Band 3
Contract
12 months (Fixed Term Contract)
Hours
Full time - 37.5 hours per week
Job ref
345-COR7448656
Employer
North Tees and Hartlepool NHS Foundation Trust
Employer type
NHS
Site
University Hospital of North Tees
Town
Stockton on Tees
Salary
£24,937 - £26,598 Pro rata, per annum
Salary period
Yearly
Closing
17/10/2025 23:59

Employer heading

North Tees and Hartlepool NHS Foundation Trust logo

Undergraduate Admin Assistant

NHS AfC: Band 3

At North Tees & Hartlepool NHS Foundation Trust, our main priority is, and always will be, providing safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones.

If you share our passion then apply for this opportunity and help us make our patients’ experience the best it can possibly be.

North Tees and Hartlepool NHS Foundation Trust provides hospital-based services to the population of Hartlepool, Stockton on Tees and parts of East Durham and Sedgefield as well as community, therapeutic and screening to a wider population across Durham and Teesside.

Job overview

Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with the co-ordination and delivery of effective and efficient  medical education services.

Main duties of the job

To assume the role of systems administrator for the Education Department 
databases related to Undergraduate Medical Education.

Responsible for the maintenance and updating the content of the intra/internet site.

Analyse feedback/evaluations and assist in the production of reports 
highlighting issues.

Organise work placements for those interested in pursuing a career in medicine.

To provide appropriate support and guidance to the Faculty including, 
Educational Supervisors, Royal College Tutors and Clinical Supervisors

Working with Faculty and Clinical Educators provide timetables, rotas and 
information packs to undergraduate students

 Assist in the allocation of mentors, supervisors etc for medical education 
students

Liaising with faculty and clinical Educators regarding their requirements for teaching and being able to plan ahead ensuring that all timetables and 
presentations are available in good time and preparing teaching and lecture materials as required 

 Solve any day to day teaching problems for example a tutor being unable to 
attend

 Work with the Clinical Educators to plan and organize activities with the 
Undergraduate Department e.g. OSCE’s and workshops.


Working for our organisation

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.  Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.

We recruit for values and “Together we are North Tees & Hartlepool”

Detailed job description and main responsibilities

 Working with the Undergraduate team involved in the planning, set and delivery of Medical Students exams.

Assist with the development and modernisation of medical education services through the implementation of locally agreed standardised procedures and  national policies

To attend to and support undergraduate medical students and patients who visit the Trust in relation to undergraduate activity.

To produce, review and update information for patients attending teaching sessions and examinations.

To undertake general secretarial and clerical duties as and when necessary as requested by the Clinical Educators and Faculty.

Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.

  Tackle discrimination and harassment, and promote equality and diversity in the workplace.

 Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff .

Take responsibility for personal development and education and the 
development of a Personal Development Plan. 

Person specification

Interview

Essential criteria
  • NVQ 3 in Business Administration or relevant qualification
  • Knowledge and Understanding of Microsoft Office Systems
  • Significant experience of working in an Administrative Area
Desirable criteria
  • Previous experience of working in Medical Education
  • Organisation of Courses or Programmes of Education
  • IT Qualification

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Dying to Work CharterStep into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Claire Dixon
Job title
Undergraduate Admin Lead
Email address
[email protected]
Telephone number
01642 624295
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