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Job summary

Main area
Executive Assistant
Grade
NHS AfC: Band 5
Contract
12 months (fixed term for 12 months)
Hours
Full time - 37.5 hours per week (Cross site working (North Tees and South Tees))
Job ref
345-COR7420021
Employer
North Tees and Hartlepool NHS Foundation Trust
Employer type
NHS
Site
North Tees Hospital
Town
Stockton-on-Tees
Salary
£31,049 - £37,796 Per annum
Salary period
Yearly
Closing
17/09/2025 23:59

Employer heading

North Tees and Hartlepool NHS Foundation Trust logo

Group Executive Assistant

NHS AfC: Band 5

At North Tees & Hartlepool NHS Foundation Trust, our main priority is, and always will be, providing safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones.

If you share our passion then apply for this opportunity and help us make our patients’ experience the best it can possibly be.

North Tees and Hartlepool NHS Foundation Trust provides hospital-based services to the population of Hartlepool, Stockton on Tees and parts of East Durham and Sedgefield as well as community, therapeutic and screening to a wider population across Durham and Teesside.

Job overview

The post holder will work for Director/s at Executive Team level.

We are looking for a highly motivated, efficient and personable Executive Assistant to support our Executive Directors. You will work as part of a team that provides support to the Groups Executive Team, and will be required to work closely with them to ensure a professional, comprehensive support service.

Required to work to a very high standard of accuracy, you will have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the Executive Directors.

The ideal candidate will be a highly experienced PA/EA . A team player who can demonstrate strong interpersonal skills together with a 'can do' flexible attitude. The ability to prioritise workload and work on your own initiative is essential, as is a professional and friendly outlook.

Proven diary management skills, minute taking experience and excellent Microsoft Office skills are required. Discretion and diplomacy are essential. Only those with the above qualities and relevant experience will be considered.

Main duties of the job

Develop a thorough understanding of the Executive Team's priorities, ways of working and how this fits into the overarching Group Strategy, representing these effectively to stakeholders.

Maintain oversight of the Executive Directors' workload and diary, ensuring the best use of their time and resolving issues independently.

Manage the Executive Director's inbox to prioritise work - highlighting issues that need immediate attention, responding to requests, consulting and advising as well as delegating to other staff as appropriate.

Creating and maintaining project and action trackers, updating Executive Directors on progress against key projects and driving these forward with the relevant teams.

Work collaboratively to establish and maintain good working relationships across the Trust and with key external stakeholders.

Prepare background research, briefings, presentations and documents as required for Executive-level meetings.

Working for our organisation

You will be working alongside a friendly team of EA's and PA's in an Executive Office environment.  You will be based at North Tees however will be expected to work across both North Tees and South Tees sites. 

Detailed job description and main responsibilities

Managing the diary of the Executive Director(s) in an efficient and timely manner; providing the necessary information for each diary entry; maintaining an ‘open door’ policy whilst protecting their time and being reactive to diary changes at short-notice; using personal judgment to plan ahead and manage diary commitments ensuring equal balance and best use of time for meeting commitments.

Arranging, administering, and taking formal minutes of the Executive Director(s) Office meetings and other meetings chaired by the Executive Director(s).

 Ensures that appraisals and mandatory training have been undertaken by members of the Directorate and line managers within the Directorate are alerted to gaps in compliance.

 Logging and processing post and emails for the Executive Director(s), responding to items on their behalf, drafting responses for signature and directing mail to appropriate Trust staff and departments. 

Manage the day-to-day business of the Executive Director(s), using knowledge of the Executive Director(s)’s business activities to analyse and assess events as they occur and ensure appropriate and considered action is taken.

 Responsibility for implementing policy and procedures to own area, across the Executive Director(s)’s office and wider support team.

 Coordinate the activities of the Executive Director(s) team to ensure that essential tasks are carried out in a timely fashion and that there is minimal duplication of actions.

Person specification

Experience

Essential criteria
  • Must have experience of working as a PA / EA in a busy office environment.
Desirable criteria
  • Must have note taking experience

Knowlage and Skills

Essential criteria
  • Ability to use their knowledge to make independent decisions working autonomously and using their initiative and judgement
Desirable criteria
  • Trust experience; knowledge of Trust policies and procedures

Qualifications and Training

Essential criteria
  • Educated to Degree level or has an equivalent level of experience working as an EA/PA.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Dying to Work CharterStep into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Louise Murray
Job title
Admin Team Leader
Email address
[email protected]
Telephone number
01642 383984
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