Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 150-MT2314-CC-A
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Brighton General Hospital
- Town
- Brighton
- Salary
- £24,937 - £26,598 part-time per annum pro rata
- Salary period
- Yearly
- Closing
- 07/01/2026 23:59
Employer heading
Administrator Admin Hub Community Care
Band 3
Job overview
We are looking to recruit 2 part-time Administrators to provide a professional and comprehensive high-quality range of administrative support to staff and managers within the Community Care Division and work as part of the Administration Hub team effectively and efficiently maintaining administrative systems.
To be familiar with policies and procedures relating to recruitment, annual leave and other HR processes, redirecting queries as required. Provide a reception role for the building, greeting all visitors in a warm and welcoming manner. To prioritise responsibilities and duties ensuring all deadlines are met under the guidance of the Admin Hub Team Lead.
Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK
Main duties of the job
For main duties, please refer to the attached job description and person specification
Working for our organisation
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Detailed job description and main responsibilities
a) Support managers by preparing, amending and sending routine correspondence
b) Work with managers and HR to ensure the recruitment process is completed successfully and that the individuals appointed are welcomed to the trust with a localised induction which covers policies relating to data protection, security, wellbeing, Health & Safety and Equality. Provide useful need to know information such as registering expenses, supplying IT equipment and uniforms. Getting active IT account / equipment and smartcards, introducing ESR and e-learning, supporting members of staff on their first day and beyond.
c) Maintain and organising databases and processing forms, keeping office systems up to date, devising and maintaining efficient filing, clerical and office systems, general secretarial support within the team
d) Work with the managers and on their behalf complete contract detail amendments (using ESR or the Pulse), e.g.: terminations, change of hours, maternity/paternity leave, fixed term contracts and secondments alerting managers of forthcoming expiry dates.
e) Providing cover and support within the team to ensure efficient continuation of service. Dealing with incoming mail, personnel and staff enquiries and deal or re-direct as necessary.
f) To ensure strict confidentiality is maintained at all times when dealing with personnel, staff and sensitive Trust information.
g) To manage and prioritise workload on a daily basis and deal with the competing demands of the team under the guidance of the Team Lead.
Person specification
Qualifications
Essential criteria
- NVQ Level 3 or equivalent in business administration
- School leaving qualification (GCSE or equivalent) in English Language and Maths
- Ongoing internal and external training to keep to date with changes / developments
Experience
Essential criteria
- Working in a team environment
- Communicating effectively with a diverse range of people in person, by email and telephone
- Handling personally or commercially sensitive information
- Proficiency with a number of systems, primarily Microsoft 365 and excel
- Ability to take minutes during meetings
Desirable criteria
- Working in an office environment where a large and diverse range of callers and visitors are received
- Stock control or ordering supplies
Skills
Essential criteria
- Well developed communication skills, including an ability to discuss sensitive issues with tact and discretion
- Well organised and able to produce work to the highest standards and within a tight timeframe
- Ability to work flexibly and adapt to continuously changing workloads
- Able to work as part of a team and ensure that senior managers and clinical leads are well supported
- Excellent listening skills and note keeping
- Ability to produce and amend documents, spreadsheets and tables
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Christian Brideson
- Job title
- Team Lead - Admin Hub Community Care
- Email address
- [email protected]
- Telephone number
- 01273 666472
List jobs with Sussex Community NHS Foundation Trust in Administrative Services or all sectors